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MS Office Forum / Word / Mailmerge and Fax / November 2004Missing lines in mail merge labels
After a field in the address is blank no other fields print. How is this corrected? i.e. if address line 2 is blank, the city, state, etc do not print... Hi =?Utf-8?B?UnlNYXI=?=, > After a field in the address is blank no other fields print. How is this > corrected? > i.e. if address line 2 is blank, the city, state, etc do not print... We need more information. 1. Version of Word 2. Type of data source 3. Type of merge (form letter, labels, or?) 4. Exactly which steps did you use to place the fields in the document Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) Word 2002 creating standard avery labels. Data was in .mdb format in "My Data Sources". Fields were inserted using "More Items" since address block was not what I wanted. Data field names were: Title, FirstName, LastName, Address_Line_1, Address_Line_2, City, State, Zip. Some typing added after Zip (i.e. Confidential) If second address line was blank, none of the fields after were printed. > Hi =?Utf-8?B?UnlNYXI=?=, > [quoted text clipped - 19 lines] > This reply is posted in the Newsgroup; please post any follow question or > reply in the newsgroup and not by e-mail :-) Hi =?Utf-8?B?UnlNYXI=?=, Strange. Can't recall having ever seen anything of the sort. We've been seeing some problems, recently, with TABLET PCs. Do you have a Table PC? You say the information is missing when you print. How about when viewing the data in the main merge document? Merging to a new document? Did you press ENTER or SHIFT+Enter to make the new lines? If you press Alt+F9 to show the field codes, do you see any field names besides MergeField? (Fields are within { brackets }). > Word 2002 creating standard avery labels. Data was in .mdb format in "My Data > Sources". Fields were inserted using "More Items" since address block was not [quoted text clipped - 3 lines] > Confidential) > If second address line was blank, none of the fields after were printed. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) The information is missing when I preview the labels. And same for print preview and printing. Nothing special about the PC - standard desktop used only with Office. I'm going to try moving the fields around in the database and remapping. I also think I will copy the files to another computer and try the merge there. If the same problem occurs it's the data? If not the same problem, it must be something in the Word install (options,etc). Sound like a plan? > Hi =?Utf-8?B?UnlNYXI=?=, > [quoted text clipped - 26 lines] > This reply is posted in the Newsgroup; please post any follow question or reply > in the newsgroup and not by e-mail :-) Hi =?Utf-8?B?UnlNYXI=?=, > The information is missing when I preview the labels. And same for print > preview and printing. Nothing special about the PC - standard desktop used [quoted text clipped - 4 lines] > If the same problem occurs it's the data? If not the same problem, it must be > something in the Word install (options,etc). Sound like a plan? Yes... Can you be more specific about what you mean by "remapping"? Are you trying to use the AddressBlock? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-)
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