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MS Office Forum / Word / Mailmerge and Fax / March 2006Mail merge - Word 2003/Access 2000
Hi all I'm hoping someone can help, this is driving me mad! I have two issues... I have an Access 97 which I have converted to Access 2000 - we've all recently upgraded to Access 2003 but still have a few 2000 users dotted around. Existing Mail Merge documents have been merging perfectly for the majority of users, however there is one user in particular which, when opening the merge document, gets the message 'Find Data Source'/'Options'. On trying to locate the data source and finding the database to link it to, it only displays database tables, not the query which I want to run from, and there does not appear to be any option to view the queries within the database. Issue 1 - why is this not working for just one user? I have checked everything I can think of - they are opening the correct document, have the same access rights to the shared folder, and the drive is mapped to the exact same place using the same drive letter. Issue 2 - why can't I view the database queries when trying to set up a new mail merge? Thanks! Russell I am having similar problems! I also converted from Access 97 to 2003. When I try to merge, it's giving me a partial list of queries 48 (I have 98 queries). Unfortunately, the one I need doesn't display!!!!!!! Have you resolved your issue yet? Merging works fine if I use another query. Can't figure out the partial listing? Is there a maximum number of queries? Rita > Hi all > [quoted text clipped - 24 lines] > > Russell Several types of query are not visible in Word 2003, which uses a different connection method (OLEDB) by default than Word 97/2000, which used DDE. Some query types (e.g. parameter queries) can only be seen if you use DDE. You may be able to make others visible without reverting to DDE but on the whole the easiest way to get things going again is to check Word Tools|Options|General|"Confirm conversion at open", g through the connection process again, and select the DDE option when it is offered. DDE will only be usable if Access is installed on the user's machine. Other types of query that may not be visible are: a. queries that use wildcards (*,?). There are two different sets of wildcards - ANSI (%,_) and non-ANSI (*,?) and Word+Access seem to get confused if you use certain cominations b. queries with certain financial functions c. (probably) queries that reference user-defined functions (i.e. written in Access VBA) d. queries that Access thinks are "views" - difficult to explain this one, but e.g. Union queries tend to be in this category I think. Peter Jamieson >I am having similar problems! I also converted from Access 97 to 2003. When >I [quoted text clipped - 37 lines] >> >> Russell > Issue 2 - why can't I view the database queries when trying to set up a > new > mail merge? Several types of query are not visible in Word 2003, which uses a different connection method (OLEDB) by default than Word 97/2000, which used DDE. Some query types (e.g. parameter queries) can only be seen if you use DDE. You may be able to make others visible without reverting to DDE but on the whole the easiest way to get things going again is to check Word Tools|Options|General|"Confirm conversion at open", g through the connection process again, and select the DDE option when it is offered. DDE will only be usable if Access is installed on the user's machine. > Issue 1 - why is this not working for just one user? I don't know, sorry. Are the user machines pretty much the same in every respect (version of Windowss, MDAC, and so on)? Peter Jamieson > Hi all > [quoted text clipped - 29 lines] > > Russell Thanks Peter Your first suggestion around DDE connections has worked! All users are now working. Thanks for your help Russell > > Issue 2 - why can't I view the database queries when trying to set up a > > new [quoted text clipped - 48 lines] > > > > Russell Hello Just following on from this post of mine, I now have an issue where a number of other users cannot merge. When they open the word doc, I asks to 'Find Data Source'. I have followed the instructions to recreate the DDE link on their PC, but as soon as I select the query from the list, it immediately prompts for 'Find Data Source' again. Does anyone have any ideas? Thanks Russell > Thanks Peter > [quoted text clipped - 57 lines] > > > > > > Russell Nothing springs to mind, but e.g. does this occur with new mail merge documents, or just when re-opening old ones? Peter Jamieson > Hello > [quoted text clipped - 91 lines] >> > > >> > > Russell Hi Peter Its happening to both. Although it works perfectly on my machine, most of the others are getting this issue. I can't explain it - we have all just had a 'common desktop' rolled out where the PCs should be exactly the same. > Nothing springs to mind, but e.g. does this occur with new mail merge > documents, or just when re-opening old ones? [quoted text clipped - 96 lines] > >> > > > >> > > Russell Are the users definitely seeing Access start (it should, when you use DDE) ? Does itmake any difference what kind of table or query they choose? My best guess (and that is all it is), especially given that some of the queries are not visible unless you use DDE, is that users have been presented with the dialog box about enabling sandbox mode, and have responded differently. You should be able to disable sandbox mode (which applies to Access, not individual databases) by (caution required, and of course you may need to be an admin. or some such to do it) going into Access Tools|Macros|Security and setting the level to Low, answering the question, stopping/restarting Access, then resetting to the level you need at which point you'll probably see the sandbox question again. If that makes a difference, there are two main possibilities: a. the things you want to do don't work in sandbox mode b. the things you want to do work in sandbox mode but you don't have Jet SP8 so sandbox mode does not work properly Peter Jamieson > Hi Peter > [quoted text clipped - 119 lines] >> >> > > >> >> > > Russell I'm having a similar issue as well. I'm still using Word 2002 and have Excel 97. I have a user with Office 2003 who needs to use a mail merge document which was created on my machine. When we open the main document, it appears that everything is well, and we set up the necessary filters and sorts. However, when we click on complete the merge, the filters don't work. Rather than giving us the subset of the full Excel worksheet that we need, we're getting all the records, even though when we set up the filters we see only the records we expect to see. Is there a DDE setting we need to change, or something else? > Are the users definitely seeing Access start (it should, when you use DDE) ? > [quoted text clipped - 140 lines] > >> >> > > > >> >> > > Russell I'm not sure the conversation you quoted is relevant, but... Is Word 2003 actually opening the Excel workbook using DDE (you can tell because Excel will open) ? > even though when we set up the filters we see only > the records we expect to see Can you confirm/deny that this means that when you preview, you see the right results, but when you merge, you get the lot? How easy would it be to recreate the Word doc. starting from a Word 2003 blank document (e.g. using copy/paste)? Peter Jamieson > I'm having a similar issue as well. I'm still using Word 2002 and have > Excel [quoted text clipped - 172 lines] >> >> >> > > >> >> >> > > Russell I'm having the same problems. I've created a Word 2003 mail merge using DDE and it works fine on my machine and a few others, but I have a hand full where it keeps prompting them to find the data source. I've configured the macro security level to low and still it's prompting to locate the data source. If I walk through it on the users machine where I'm getting the error - it goes right back to asking to find the data source again. On the machines that keep prompting to locate the data source I am able to open the access database and run the query and get data back - the error occurs with the merge document. I'm using DDE because I'm using a parameter query. I've check and double check - the option to "confirm convertion at open" under the general tab is selected in Word as well. > Hi Peter > [quoted text clipped - 104 lines] > > >> > > > > >> > > Russell |
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