Word 2002 Merge Data Font Variation

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DLC - 24 Nov 2004 18:33 GMT

Need to merge tenant name and apartment number from an Excel spreadsheet
(Column A and B) into a letter format in Word with format continuity.

Data in spreadsheet in New Times Roman / 10.

After inserting merge fields in Word, I open the data source, select
recipient, then merge to Word document which is also formated in New Times
Roman /10.

The Word document appears in New Times Roman /10 but the merge fields appear
in Courier /10!!!!

Have tried numerous options to get this to work.

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HippyChick - 24 Nov 2004 22:29 GMT

Try selecting the entire main document (Ctrl + A) then select 'Clear
Formatting' and see if that changes the merge field text back to Times New
Roman.

> Need to merge tenant name and apartment number from an Excel spreadsheet
> (Column A and B) into a letter format in Word with format continuity.
[quoted text clipped - 9 lines]
>
> Have tried numerous options to get this to work.

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Cindy M -WordMVP- - 01 Dec 2004 14:30 GMT

Hi Dlc,

Press Alt+F9 to display the field codes. If you see the \* Mergeformat switch
in the Mergefield fields, delete it. Alt+F9 to hide the codes, then merge to a
new document to test.

If you're still seeing the problem, insert the \* CharFormat switch at the end
of the mergefields and test again.

> Need to merge tenant name and apartment number from an Excel spreadsheet
> (Column A and B) into a letter format in Word with format continuity.
[quoted text clipped - 7 lines]
> The Word document appears in New Times Roman /10 but the merge fields appear
> in Courier /10!!!!

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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