How do I get the company name to show up when I insert an address.

Thread view:

Enable EMail Alerts

Start New Thread

Thread rating:

MHelmle - 30 Nov 2004 23:59 GMT

When I use the envelope option in Word (from the Tools menu) and I insert an
address from Outlook, it only inserts the name of the person and the address.
I would like it to also insert the company name if there is one. Obviously,
you would include the company name when mailing something the someone at a
business address.

Reply to this Message

Greg Maxey - 01 Dec 2004 00:15 GMT

You will need redefine your AddressLayout AutoText entry.

Open and blank document. Insert>AutoText>AutoText. Highlight the
AddressLayout entry and click insert.

You will see something like

<PR_GIVEN_NAME> <PR_SURNAME>

<PR_POSTAL_ADDRESS>

Change this to include the company name

<PR_GIVEN_NAME> <PR_SURNAME>

<PR_COMPANY_NAME>

<PR_POSTAL_ADDRESS>

Select the whole thing and press ALT+F3 and create a new AddressLayout
entry.

Fellow MVP Graham Mayor has listed most of the available OUTLOOK fields
here:

http://www.gmayor.com/Macrobutton.htm

Signature

Greg Maxey/Word MVP
A Peer in Peer to Peer Support

> When I use the envelope option in Word (from the Tools menu) and I
> insert an address from Outlook, it only inserts the name of the
> person and the address. I would like it to also insert the company
> name if there is one. Obviously, you would include the company name
> when mailing something the someone at a business address.

Reply to this Message

Graham Mayor - 01 Dec 2004 07:31 GMT

Or apply a slight modification to that:

{<PR_GIVEN_NAME> <PR_SURNAME>
}{<PR_COMPANY_NAME>
}{<PR_POSTAL_ADDRESS>}

The curly brackets (typed from the keyboard or cut and pasted from here)
will ensure that if a record does not have a company name, you don't get an
empty line.

There is a full list of fields that can be used in this manner at
http://www.gmayor.com/Macrobutton.htm

Signature

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

> You will need redefine your AddressLayout AutoText entry.
>
[quoted text clipped - 28 lines]
>> name if there is one. Obviously, you would include the company name
>> when mailing something the someone at a business address.

Reply to this Message

AlSchultz - 01 Dec 2004 03:55 GMT

You can modify AddressLayout to include "conditional" things, such as
inserting Company Name if there is one, but not leaving a blank line if there
is not. Here are a few references explaining how to do it:

MS Article 212345: How To: Modify the Layout of an Address Book Entry in
Word 2000
MS Article 209752:WD2000: Blank Lines Not Suppressed with AddressLayout
AutoText
A comprehensive Slipstick Paper: http://support.microsoft.com/?kbid=212345

> When I use the envelope option in Word (from the Tools menu) and I insert an
> address from Outlook, it only inserts the name of the person and the address.
> I would like it to also insert the company name if there is one. Obviously,
> you would include the company name when mailing something the someone at a
> business address.

Reply to this Message