How do I format a phone number in a mail merge?

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Kristyn - 08 Dec 2004 22:01 GMT

My data source is an Access query. The phone # is formated correctly in the
query, but when merged into a Word doc it looses it's formatting. Instead of
this:
(206) 860-1400,
I get this:
2068601400

Thanks for your ideas - Kristyn

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Doug Robbins - 09 Dec 2004 00:30 GMT

If you have the expression correct in the query (and it's that expression
that is doing the formatting, not the built in formatting) then it should
appear as formatted.

You would need the following expression:

"(" & Left([Phone],3) & ") " & Mid([Phone],4,3) & "-" & Right([Phone],4)

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Hope this helps,
Doug Robbins - Word MVP

> My data source is an Access query. The phone # is formated correctly in
> the
[quoted text clipped - 6 lines]
>
> Thanks for your ideas - Kristyn

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Graham Mayor - 09 Dec 2004 08:12 GMT

Or format it in Word with the following field switch
{ Mergefield Phone \# "'('000') '000'-'0000" }

See - http://www.gmayor.com/formatting_word_fields.htm

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Graham Mayor - Word MVP

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> If you have the expression correct in the query (and it's that
> expression that is doing the formatting, not the built in formatting)
[quoted text clipped - 17 lines]
>>
>> Thanks for your ideas - Kristyn

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