Mail Merge Multiple Deletes and Auto Return

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Government Grunt - 16 Dec 2004 17:21 GMT

Question 1:
Is there a way to delete multiple data entries at once in Mail Merge data
sources? Deleting one by one when you are generating the same letter, but for
hunderds of addresses that never repeat is aggravating.

Question 2:
Is there a field insert that automatically generates a new formated line or
page if there is a data entry. WordPerfect has a field called "Nextline" that
establishes another row for data entry only if a data is present.
MicrosoftWord does not seem to have that feature.

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Cindy M -WordMVP- - 18 Dec 2004 16:47 GMT

Hi =?Utf-8?B?R292ZXJubWVudCBHcnVudA==?=,

> Question 1:
> Is there a way to delete multiple data entries at once in Mail Merge data
> sources? Deleting one by one when you are generating the same letter, but for
> hunderds of addresses that never repeat is aggravating.
>

It would help a lot if we knew which version of Word you're using? And what the
data source is? Do the records you want to remove from the merge have anything
in common (such as the same city, or something)?

> Question 2:
> Is there a field insert that automatically generates a new formated line or
> page if there is a data entry. WordPerfect has a field called "Nextline" that
> establishes another row for data entry only if a data is present.
> MicrosoftWord does not seem to have that feature.

The question isn't quite clear. Perhaps if you could explain the content of the
mail merge in a bit more detail? Word does have several ways to manage how
records are merged/appear, but what to use depends on the result you need...

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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