 |
 | Home | Contact Us | FAQ | Search & Site Map | Link to Us |
 | Sign In | Join | Other 45 Sites in Network |
| HomeDiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWordDirectoryUser Groups Related Topics Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ... |
MS Office Forum / Word / Mailmerge and Fax / January 2005Trying to use a .dot document as main document
I am trying to use a .dot document I received as the main document in an mail merge, but the merge options are greyed out. Any ideas on how to activate this function or what else you might need to know to assist? Not sure what version of word the file was created in, but I did a save as in both 2000 and offxp and still had the problem. Thanks ... Did you save the template (.dot document) in the templates folder? Are you using File>New and then selecting that template to create a new document based on it as mail merge main document? Is the document protected?  SignaturePlease post any further questions or followup to the newsgroups for the benefit of others who may be interested. Unsolicited questions forwarded directly to me will only be answered on a paid consulting basis. Hope this helps Doug Robbins - Word MVP >I am trying to use a .dot document I received as the main document in an [quoted text clipped - 5 lines] > > Thanks ... It's not protected. I just put it in the templates folder, but it doesn't show up in any of the tabs when I select File > New. Do I have to do anything special to make it show up? I will try again at home as that setup is likely to be less complicated than the one at work in terms of where the templates are located. > Did you save the template (.dot document) in the templates folder? Are you > using File>New and then selecting that template to create a new document [quoted text clipped - 9 lines] > > > > Thanks ... "merge options are grayed out" If this is on the merge toolbar, you may not have a database selected. Can you attach a data file? SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > It's not protected. I just put it in the templates folder, but it doesn't > show up in any of the tabs when I select File > New. Do I have to do [quoted text clipped - 22 lines] >> > >> > Thanks ... I am not sure that I understand your question. By "attach a data file" do you mean select a data source for my merge data? If that's what you mean, then no, I can't since the options to start the merge functions are what I can't access on the toolbar. If that's not what you meant, please explain a little differently. I have also tried the other suggestion of creating a new document from the template I received, by using the File, New suggestion from the other post, but the Mail Merge options are still greyed out. > "merge options are grayed out" > [quoted text clipped - 26 lines] > >> > > >> > Thanks ... Is it "grayed out" on a toolbar or on a menu? Which merge options are grayed out? I have the mailmerge toolbar displayed all the time and 90% of the time most of the options are grayed out because the document isn't a merge document or isn't attached to a datafile. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. >I am not sure that I understand your question. By "attach a data file" do >you [quoted text clipped - 44 lines] >> >> > >> >> > Thanks ... Whenever any document created from this template is open, when you select Tools, the words "Mail Merge" (or the equivalent terms on XP version) on the drop down menu are greyed out so that you cannot start the merge process. Seems like any other time I have a document open, whether it's a blank new one from "normal.dot" or an existing .doc, the Mail Merge option on the Tools menu is available to me. thanks for continuing to try and help on this one! > Is it "grayed out" on a toolbar or on a menu? Which merge options are grayed > out? I have the mailmerge toolbar displayed all the time and 90% of the time [quoted text clipped - 48 lines] > >> >> > > >> >> > Thanks ... Try recreating the template. Start with a new blank document and format its margins the same way. Then copy all but the last paragraph mark from the old template into the new document and save that as a template. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > Whenever any document created from this template is open, when you select > Tools, the words "Mail Merge" (or the equivalent terms on XP version) on [quoted text clipped - 68 lines] >> >> >> > >> >> >> > Thanks ... Couldn't copy anything ... In reviewing what type of menu options were available to me, one of the few active ones is "Unprotect document" So, basically, after all this, I think the file is password protected! Is there a way to get around this by doing some kind of a save as to be able to unprotect the background data of the file? > Try recreating the template. Start with a new blank document and format its > margins the same way. Then copy all but the last paragraph mark from the old [quoted text clipped - 71 lines] > >> >> >> > > >> >> >> > Thanks ... It is likely protected as a form. If you can see it, that is likely the password protection that applies. I would have said this earlier but you said it is not a protected form. Import the file into another file. Insert > File... (not as a link) SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > Couldn't copy anything ... In reviewing what type of menu options were > available to me, one of the few active ones is "Unprotect document" So, [quoted text clipped - 98 lines] >> >> >> >> > >> >> >> >> > Thanks ... Thanks so much, that worked! I went back into the questions and guess I didn't fully understand the question regarding protection earlier on, since I was able to do other things with the form. Should have realized something was going on with it earlier than this in the thread! Again, thanks for your perserverance. > It is likely protected as a form. If you can see it, that is likely the > password protection that applies. I would have said this earlier but you [quoted text clipped - 104 lines] > >> >> >> >> > > >> >> >> >> > Thanks ... You must put it in the user templates folder (or a sub folder of that folder) you can locate the correct folder by looking in tools > options > file locations > user templates to see what folder is defined there. It will then show under file > new and when you create a new document from it you will have the required commands available. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > It's not protected. I just put it in the templates folder, but it > doesn't show up in any of the tabs when I select File > New. Do I [quoted text clipped - 24 lines] >>> >>> Thanks ... I've done that, figured it out after I found the spot you mentioned. Virtually all the options on the Tools menu still come up grey(like the speller etc) when I use this template. Basically, it's a form with some premade fields that are blank that I want to use for the mail merge. > You must put it in the user templates folder (or a sub folder of that > folder) you can locate the correct folder by looking in tools > options > [quoted text clipped - 30 lines] > >>> > >>> Thanks ... |
Reply to this Message |
 Sign In
 Join
 My Latest Posts My Monitored Threads My Blog My Photo Gallery My Profile My Homepage Start New Thread Enable EMail Alerts Rate this Thread
|
©2008 Advenet LLC Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.