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MS Office Forum / Word / Mailmerge and Fax / March 2005Corrupt fonts when printing a merged document
We are experiencing a problem when creating a mail-merged document. A number of our users have experienced this problem with different document templates. When the merge has completed the document is fine. When the user prints the document it sometimes corrupts certain areas of the document, this corruption is shown by all the letters on one line being moved to the centre, almost like typing over the same part without advancing horizontally across the paper. We have found a workround, by disabling UPDATE FIELDS in the printing options. Our only problem is that we need this option enabled for other documents. The strange thing is that the form fields which ARE in the merged document are not affected by this corruption, only certain lines of normal text. We would love a solution to this. I have not encounterd this particular problem before, but here are a couple of guesses... Which version of Word? Is it 2002 or 2003, and were these mailmerge documents originally created in an erlier version of Word? If so, (and perhaps whatever the case) I would be inclined to open one of the offending mailmerge documents, select all the text, update the fields (F9), then save the document. Then try using it in the normal way. Are you using field types other than form fields (are you actually using them?), MERGEFIELD fields and ADDESSBLOCK fields, and perhaps NEXT/NEXTIF type fields? e.g., are you using IF fields? If so, it may be worth checking the syntax as some things that seemed to work OK in earlier versions of Word sometimes cause trouble in later versions. Peter Jamieson > We are experiencing a problem when creating a mail-merged document. A > number [quoted text clipped - 17 lines] > > We would love a solution to this. We are using Word 2003. The original templates were made in Word 97. I will try your suggestions and let you know. Thanks Mark > I have not encounterd this particular problem before, but here are a couple > of guesses... [quoted text clipped - 33 lines] > > > > We would love a solution to this. Very interesting, I am having exactly the same problem with Word 2003. All of my templates were made in Word 2003. I will try your suggestion about the automatic update of fields but if you find any other cause for this problem, I would appreciate hearing about it. > We are using Word 2003. The original templates were made in Word 97. I will > try your suggestions and let you know. [quoted text clipped - 40 lines] > > > > > > We would love a solution to this.
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