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MS Office Forum / Word / Mailmerge and Fax / January 2005

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nonbreaking space

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George Lagger - 25 Jan 2005 15:49 GMT
The cell in my data source file (excel) contains a nonbreaking space symbol,
but on merging (DDE) it is replaced with an ordinary space symbol. Is there
any way to retain the original symbol (nonbreaking space)?
Peter Jamieson - 25 Jan 2005 21:46 GMT
Not easily. Your best bet (and I haven't tried this particular thing) is to
try to convert your Excel table into a Word table (e.g. use Edit|Copy in
Excel then Edit|Copy in an empty Word document). At that point you should be
able to see if the non-breaking spaces have been retained. If so, then you
may be able to retain them in a merge (if necessary - perhaps cut/paste into
Word is all you need) by using a trick in your Mail Merge Main document -
normally, to merge a column named "xyz" in the data source, you need a {
MERGEFIELD xyz } field, but if the data source is a Word document, you can
sometimes get away with using a { REF xyz } field or just { xyz }, and if
that works, the formatting applied to the original text is normally
retained.

Peter Jamieson

> The cell in my data source file (excel) contains a nonbreaking space
> symbol,
> but on merging (DDE) it is replaced with an ordinary space symbol. Is
> there
> any way to retain the original symbol (nonbreaking space)?
Klaus Linke - 26 Jan 2005 05:15 GMT
Perhaps you also should complain to MS. The non-breaking space is defined in all
the relevant encodings (MS code page 1252, ISO8859-1, Unicode), so there's
really no reason why Office should mess with it.

Greetings,
Klaus
Peter Jamieson - 26 Jan 2005 09:15 GMT
Yes, it's interesting that these characters, and  leading/trailing spaces
survive if you get the data via an ADO Recordset, which suggests that
a. OLEDB passes them through
b. they are are stripped/transformed somewhere in Word's
Mailmerge.DataSource object

Peter Jamieson
> Perhaps you also should complain to MS. The non-breaking space is defined
> in all
[quoted text clipped - 3 lines]
> Greetings,
> Klaus
 
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