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MS Office Forum / Word / Mailmerge and Fax / January 2005Problems when performing a HTML email merge using Word 2003
I have a 100+ mail merge; the form letter is in Word 2003, the records file is in Excel. 1. When merging to a new document - the merge will skip every other record. If you print 1 - 100; you will get the odd records. If you print 2 - 100; you will get the even records. There is a <<next record>> code at the bottom of the page. 2. When merging to electronic (email) - the letters will merge correctly; however, the email address for the next record is used. However when viewing the source data from Word or Excel - everything is correct. 3. If you merge single records and send - everything works perfectly. HELP!!!!!! Remove the next record field. It is not required on a form letter merge.  Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> Elise ~*~ via OfficeKB.com wrote: > I have a 100+ mail merge; the form letter is in Word 2003, the > records file is in Excel. [quoted text clipped - 12 lines] > > HELP!!!!!! The first time that I did that merge without that field - while the entire contact list did recieve the email; the document did not cut off, so that a one page form letter was sent out as a 100+ page letter. It is hard to say what you did wrong the first time, but a form letter merge does not need a next field. Each 'letter' is compiled for each record. The addition of a next field causes the skipping. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> Elise ~*~ via OfficeKB.com wrote: > The first time that I did that merge without that field - while the > entire contact list did recieve the email; the document did not cut > off, so that a one page form letter was sent out as a 100+ page > letter.
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