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MS Office Forum / Word / Mailmerge and Fax / February 2005Inserting Merge Fields
Using Word 2003. Say I'm entering merge fields for an inside address on a letter, I click on the "Insert Merge Fields" tool and I then click on the merge field I want inserted. Unless I close the merge fields selection box, I am unable to do anything in my letter, like press [enter] to go to the next line of the address so that I can enter another merge field. Which means I have to add a merge field, close the box, move to the next line of the address, open the merge fields tools, select the next merge field, close the window, etc. This can't be right, can it? Using the address block option doesn't allow for the addition of the addressee's title or position. A resource that this board directed me to indicates to go ahead and just enter all the merge fields at once and not worry about placement right now. Which I did. However, when I go back into my document to place the merge fields, no matter what I do, the final merged product has the merge fields all on one line, like they were entered when I selected them from the merge fields toos, even though they don't look like that in my merge document. This is SO frustrating. I've not merged very much in Word 2003, but have done it extensively in prior versions and don't ever remember this headache! > Using Word 2003. > [quoted text clipped - 10 lines] > Using the address block option doesn't allow for the addition of the > addressee's title or position. You should find it easier to re-arrange the mergefields if you use Alt+F9 to toggle on the display of field codes. Alternatively, take a look at fellow MVP Cindy Meisters website at : http://homepage.swissonline.ch/cindymeister/MergFram.htm She has a modal replacement for the Insert Mergefields dialog that allows you to swap backwards and forwards between the dialog and the document.  SignaturePlease respond to the Newsgroup for the benefit of others who may be interested. Questions sent directly to me will only be answered on a paid consulting basis. Hope this helps, Doug Robbins - Word MVP >A resource that this board directed me to indicates to go ahead and just > enter all the merge fields at once and not worry about placement right [quoted text clipped - 27 lines] >> Using the address block option doesn't allow for the addition of the >> addressee's title or position. Alt F-9 does it -- thanks a million Doug! > You should find it easier to re-arrange the mergefields if you use Alt+F9 to > toggle on the display of field codes. [quoted text clipped - 36 lines] > >> Using the address block option doesn't allow for the addition of the > >> addressee's title or position. |
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