Home | Contact Us | FAQ | Search & Site Map | Link to Us
Sign In | Join | Other 45 Sites in Network
Home
DiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWord
DirectoryUser Groups
Related Topics
Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ...

MS Office Forum / Word / Mailmerge and Fax / March 2005

Tip: Looking for answers? Try searching our database.

Merge to printer as individual documents.

Thread view: 
Enable EMail Alerts  Start New Thread
Thread rating: 
nobag - 24 Mar 2005 13:11 GMT
Hi there,

I'm trying to create a mail merge in word, that produces a 6 page booklet
for every person in the excel list.

I've got the data and the booklets exactly as I want them, but I have a
problem when it comes to printing them.

My printer (Panasonic DP6010) has a stapler function on it, and I want it to
staple each booklet for me.  But when I merge to printer it prints all 30
booklets and staples them once.  

I assume this is because the mail merge results are being sent as 1
document, not 30 seperate documents.  

Is there a way round this?

Thanks for any help
Peter Jamieson - 25 Mar 2005 12:08 GMT
This question pops up from time to time. The main possibilities are as
follows - (c) has definitely worked in other cases:
a. have a good look at the printer driver options, and see if there is any
way you can trigger the stapling action by, e.g. specifying that page or
perhaps the last page comes from a different bin. I doubt it, but worth
looking.
b. if you have a detailed technical manual for the printer that tells you
what sequence to send to trigger the stapling action, you may be able to put
that sequence into a { PRINT } field at the beginning or end of your
document. Again, PRINT only works in certain circumstances so it's a long
shot. You might also be able to work out what control sequence or postscript
code is used to trigger stapling by checking the "print to file" option in
File|Print and comparing the output of "stapled" and "non-stapled" documents
in e.g. Notepad. Also a long shot. You may find with Word XP you can issue
the corrct sequence in some way using Word Mailmerge events.
c. Instead of doing one merge for all the records in your data source, use
VBA to do one merge for each record in your data source. You should then see
one print job per packet rather than a 1500 page print job. Some starting
point code is as follows - you may find see the Print dialog for each merge,
depending on the version of Word. If your merge processes multiple source
data records per packet you will obviously need to modify the source code.

Sub OneMergePerSourceRec()
'

' NB, needs bettor error management and doubtless other things a VBA expert
' will point out.

Dim intSourceRecord
Dim objMerge As Word.MailMerge
Dim strOutputDocumentName As String
Dim TerminateMerge As Boolean

' Need to set up this object as the ActiveDocument changes when the
' merge is performed. Besides, it's clearer.

Set objMerge = ActiveDocument.MailMerge
With objMerge

' If no data source has been defined, do it here using OpenDataSource.
' But if it is already defined in the document, you should not need to
define it here.

'  .OpenDataSource _
'    Name:="whatever"

 intSourceRecord = 1
 TerminateMerge = False

 Do Until TerminateMerge
   .DataSource.ActiveRecord = intSourceRecord

   ' if we have gone past the end (and possibly, if there are no records)
   ' then the Activerecord will not be what we have just tried to set it to

   If .DataSource.ActiveRecord <> intSourceRecord Then
     TerminateMerge = True
   ' the record exists
   Else

     .DataSource.FirstRecord = intSourceRecord
     .DataSource.LastRecord = intSourceRecord
     .Destination = wdSendToPrinter
     .Execute
     intSourceRecord = intSourceRecord + 1
   End If
 Loop
End With
End Sub

d. Perform the merge to an output file and print each section in turn - you
would need to change this if you have more than one section in your mail
merge main document.

Sub PrintEachSection()
Dim iSectionCount As Integer
For iSectionCount = 1 To ActiveDocument.Sections.Count
   ActiveDocument.PrintOut Range:=wdPrintFromTo, From:="s" & iSectionCount,
To:="s" & iSectionCount
Next iSectionCount
End Sub

--
Peter Jamieson

> Hi there,
>
[quoted text clipped - 15 lines]
>
> Thanks for any help
nobag - 28 Mar 2005 12:25 GMT
Hi, and thanks for your such detailed reply.

I've used a macro to merge to seperate documents, and then select all in
windows explorer, right click and select print.

It's a slow, un-elegant way of doing it, but it works at the minute.
I am going to have a look at finding the staple command from the printer.

Thanks again.
Chris

> This question pops up from time to time. The main possibilities are as
> follows - (c) has definitely worked in other cases:
[quoted text clipped - 100 lines]
> >
> > Thanks for any help
 
Sign In
Join
My Latest Posts
My Monitored Threads
My Blog
My Photo Gallery
My Profile
My Homepage

Start New Thread
Enable EMail Alerts
Rate this Thread



©2008 Advenet LLC   Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.