How do keep blank lines when merging a document with the data and.

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Church secretary - 29 Mar 2005 23:45 GMT

I am merging a label, in Microsoft Word 2003,with a possibility of three
titles, but some of these only have two or one. I need to keep the lines
that don't have a title to keep the format of the label. How do I keep the
blank lines when merging this document and printing the labels.

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Cindy M -WordMVP- - 30 Mar 2005 16:27 GMT

Hi =?Utf-8?B?Q2h1cmNoIHNlY3JldGFyeQ==?=,

> I am merging a label, in Microsoft Word 2003,with a possibility of three
> titles, but some of these only have two or one. I need to keep the lines
> that don't have a title to keep the format of the label. How do I keep the
> blank lines when merging this document and printing the labels.

See my response to Dick Stevens, just adjacent. You're looking for the Mail
Merge... command that will bring up a dialog box where you can choose (among
other things) whether to retain or suppress blank lines.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or
reply in the newsgroup and not by e-mail :-)

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ftroop - 30 Mar 2005 22:53 GMT

I looked at the response for Dick Stevens and did not understand
how to keep blank lines in. I went to your website and did not
understand what it meant. I am merging data to a cassette label.
I need to keep the blank lines if there is no 2nd or 3rd title. How do I do
this in Word 2003.

> Hi =?Utf-8?B?Q2h1cmNoIHNlY3JldGFyeQ==?=,
>
[quoted text clipped - 14 lines]
> This reply is posted in the Newsgroup; please post any follow question or
> reply in the newsgroup and not by e-mail :-)

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Cindy M -WordMVP- - 31 Mar 2005 18:57 GMT

Hi =?Utf-8?B?ZnRyb29w?=,

> I looked at the response for Dick Stevens and did not understand
> how to keep blank lines in. I went to your website and did not
> understand what it meant. I am merging data to a cassette label.
> I need to keep the blank lines if there is no 2nd or 3rd title. How do I do
> this in Word 2003.

Go to my website. Click on the Mail merge FAQ link. Click on the merge in Word
2002 link. Click on the Word 2002/2003 link in the pane on the left. Click on
the "Getting back older interfaces" link. Read the instructions in the window
that pops up on how to get back an old command. You need the command "Mail
merge..."

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or
reply in the newsgroup and not by e-mail :-)

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