How do I print blank lines in WORD 2002 when data fields are empty

Thread view:

Enable EMail Alerts

Start New Thread

Thread rating:

Karen C. - 21 Apr 2005 18:26 GMT

I am trying to merge a word 2002 document where I actually do want blank
lines when a merge field is empty. In older versions of word we use to have
the option to either select or not select "Don't print blank line when data
fields are empty". In word 2002 I can't find this option. All lines seems
to be suppressed, especially if you have Service Pack 3 installed.

Reply to this Message

GTS - 21 Apr 2005 18:36 GMT

> I am trying to merge a word 2002 document where I actually do want blank
> lines when a merge field is empty. In older versions of word we use to have
> the option to either select or not select "Don't print blank line when data
> fields are empty". In word 2002 I can't find this option. All lines seems
> to be suppressed, especially if you have Service Pack 3 installed.

An IF statement?
{IF {MERGEFIELD WHATEVER}= "" "
" "OR {MERGEFIELD WHATEVER"}
This would produce a carraige return if the mergefield WHATEVER is blank, or
print the mergefield of it is not blank...
Graham

Reply to this Message

Peter Jamieson - 22 Apr 2005 10:39 GMT

Open Tools|Customize|Commands, select category All Commands and locate
command MailMergeHelper to a menu or toolbar. You then have access to the
same option as in Word 2000 and earlier (in the bottom left hand button).

There is at least one significant change in this area anyway: when you nest
MERGEFIELD fields within another field such as IF or INCLUDETEXT, blank
lines are never suppressed, whereas they used to be in Word 2000.

Peter Jamieson

>I am trying to merge a word 2002 document where I actually do want blank
> lines when a merge field is empty. In older versions of word we use to
[quoted text clipped - 4 lines]
> seems
> to be suppressed, especially if you have Service Pack 3 installed.

Reply to this Message