Selecting recipients from address book in public folders on server

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deandepetra - 22 Apr 2005 05:21 GMT

When I follow the process of mail merging, using an existing document
containing merge fields, "selecting from Outlook contacts", then clicking on
"Choose Contacts Folder" none of my address books contained in my public
folder list appear. Why?
Trying to access any of my address books located on public folders to
perform mail merge and other task's never appears for possible selection or
configuration. What steps can I take to properly configure the programmes and
transfer of contact details between:Outlook 2003, Microsoft Word 2003 and
public folders on server (small business server 2003, windows XP)?

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absolutmagnum - 22 Apr 2005 13:09 GMT

Ensure that your Public Folder contact folders are set to show in the Address
Book: right click the respective folders, select Properties, then select the
Outlook Address Book tab and check the bow "Show thius folder...".

However, even if you do get to see the folders when doing your mailmerge,
you will may get the error message "The operation cannot be completed because
of to a dialog or database engine failures." If you don't please let me know
because I'm currently stuped as to the reason for this.

thnx

> When I follow the process of mail merging, using an existing document
> containing merge fields, "selecting from Outlook contacts", then clicking on
[quoted text clipped - 5 lines]
> transfer of contact details between:Outlook 2003, Microsoft Word 2003 and
> public folders on server (small business server 2003, windows XP)?

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absolutmagnum - 22 Apr 2005 13:27 GMT

see:
http://support.microsoft.com/newsgroups/default.aspx?dg=microsoft.public.word.ma
ilmerge.fields&mid=3494271d-6e89-4561-a25e-e43e17470a9b&sloc=en-us&sloc=en-us

Apparently for Word 2003 you should do the mail merge starting in Outlook.

> Ensure that your Public Folder contact folders are set to show in the Address
> Book: right click the respective folders, select Properties, then select the
[quoted text clipped - 16 lines]
> > transfer of contact details between:Outlook 2003, Microsoft Word 2003 and
> > public folders on server (small business server 2003, windows XP)?

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Graham Mayor - 22 Apr 2005 14:41 GMT

It is always better to start Outlook merges from Outlook (and not only with
Word 2003) - http://www.gmayor.com/mailmerge_from_outlook.htm , but I think
your original reply may provide an immediate fix.

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> see:

http://support.microsoft.com/newsgroups/default.aspx?dg=microsoft.public.word.ma
ilmerge.fields&mid=3494271d-6e89-4561-a25e-e43e17470a9b&sloc=en-us&sloc=en-us

> Apparently for Word 2003 you should do the mail merge starting in
> Outlook.
[quoted text clipped - 22 lines]
>>> between:Outlook 2003, Microsoft Word 2003 and public folders on
>>> server (small business server 2003, windows XP)?

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deandepetra - 02 May 2005 08:07 GMT

I have made sure that both address books located in the public folders has
the box ticked -"Show this folder as an email address book". Both in the "All
Public Folders" and the "Favourites".

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