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MS Office Forum / Word / Mailmerge and Fax / May 2005Turn off "automatically update" date field after merged?
I've created a letter mail merge template that I use often. I've inserted the date so everytime I run the merge it will have the correct date. I save the completed merge but if I open the letter at a later time it still inserts the current date and time so I've lost the date the letter was originally created. Is there a way I can turn off the automatic update after the letter is merge? Use a createdate field in your template and create a new document based on your template to do the actual merge. In the document in question, press Alt-F9 to display field codes. Then change the field to a CREATEDATE field, press F9 and then Alt-F9. See if that helps. See http://addbalance.com/word/datefields1.htm for information on the different kinds of datefields and how to format them.  SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > I've created a letter mail merge template that I use often. I've inserted > the date so everytime I run the merge it will have the correct date. I [quoted text clipped - 5 lines] > letter > is merge? Charles, thank you for the quick reply although I'm not sure this is the answer. If I use createdate, that will add the date the template was saved and not the current date. Is this correct? Thanks. > Use a createdate field in your template and create a new document based on > your template to do the actual merge. In the document in question, press [quoted text clipped - 13 lines] > > letter > > is merge? It is not correct. You create a new merge document based on the template just as you would any other document. It will have the date it is created. You then merge from that document. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > Charles, thank you for the quick reply although I'm not sure this is the > answer. If I use createdate, that will add the date the template was [quoted text clipped - 25 lines] >> > letter >> > is merge? Charles, Once again thank you for your response. Just so I understand, you are suggesting I do a "save as" from the template to create a new merge template everytime and then complete the merge? > It is not correct. You create a new merge document based on the template > just as you would any other document. It will have the date it is created. [quoted text clipped - 28 lines] > >> > letter > >> > is merge? No, the correct way to use a template is to go through File > New and pick the template to create a new document (or double-click on the template's icon from within Windows). This generates a new document. Do not use SaveAs to try to change a template to a document. In most versions of Word this won't work and in those where it does work, IMO, it should not. For more on the different kinds of templates, tabs on the file new dialog, and locations of templates folders see http://addbalance.com/usersguide/templates.htm. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > Charles, Once again thank you for your response. Just so I understand, > you [quoted text clipped - 39 lines] >> >> > letter >> >> > is merge? If you go to Insert, Field, then select Create Date (rather than Date) this will create a date that will display the date the letter was created (eg, merged). I use this for my letter templates as well as merged documents. I believe this field is new with Word 2002, but it might be in Word 2000 as well. Mike > I've created a letter mail merge template that I use often. I've inserted > the date so everytime I run the merge it will have the correct date. I save > the completed merge but if I open the letter at a later time it still inserts > the current date and time so I've lost the date the letter was originally > created. Is there a way I can turn off the automatic update after the letter > is merge? CreateDate predates the current Word document format, I believe going back to at least Word 3.0. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > If you go to Insert, Field, then select Create Date (rather than Date) > this [quoted text clipped - 16 lines] > letter >> is merge? |
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