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MS Office Forum / Word / Mailmerge and Fax / May 2005

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Length of string that can be merged from Excel and Access

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Robert Marks - 12 May 2005 21:10 GMT
When merging comments from an Excel spreadsheet (also happens with same
comments in Access database) noticed that the longer strings were being cut
off in mid word.  I would guess there is a limit to the length of the string
that can be merged?  Is it 255 characters or what?  Got around the problem
by pasting relevant part of the spreadsheet into a Word document and merged
from there.

Is there any way to solve this one without having to paste into Word?

Another issue is when spreadsheet contains a "mixture" of strings and
numbers.  There was no problem with the merge "per se" - no error message
etc, but only the numbers were merged - the strings were simply " ignored"
as far as I can see.  The same data transferred into Access or a table in
Word merged both.  Tried to fool it by putting a "dummy" row of string data
at the top of the block of Excel I wanted to merge but it still merged only
the numbers.  Any ideas?

Robert B. Marks
Cindy M  -WordMVP- - 20 May 2005 14:09 GMT
Hi Robert,

> When merging comments from an Excel spreadsheet (also happens with same
> comments in Access database) noticed that the longer strings were being cut
> off in mid word.  I would guess there is a limit to the length of the string
> that can be merged?  Is it 255 characters or what?

Yep.

> Is there any way to solve this one without having to paste into Word?

You need to connect using a different method, probably. Version of Word?

> Another issue is when spreadsheet contains a "mixture" of strings and
> numbers.  There was no problem with the merge "per se" - no error message
> etc, but only the numbers were merged - the strings were simply " ignored"
> as far as I can see.

Again, version of Word?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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