Merged fields not printing

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Tina L. - 08 Jun 2005 20:49 GMT

I am trying to print out barcodes, to label warehoused boxes. I have an
excel spreadsheet with one column, and a word document, which takes the
information from the excel spreadsheet.

When I merge the document, I can see the correct information on screen,
however when I submit a print preview, or print document, the merged fields
are not visible.

What am i doing wrong?

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Tina L.

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Cindy M -WordMVP- - 09 Jun 2005 12:58 GMT

Hi =?Utf-8?B?VGluYSBMLg==?=,

> I am trying to print out barcodes, to label warehoused boxes. I have an
> excel spreadsheet with one column, and a word document, which takes the
[quoted text clipped - 3 lines]
> however when I submit a print preview, or print document, the merged fields
> are not visible.

How about if you execute the merge to a new document? Do you see all the
information in the new document? And in print preview?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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Tina L. - 09 Jun 2005 15:37 GMT

I ave tried to merge it to a document. It looks like it works, all the data
is on the screen, however, when I create a print preview, or actually print,
nothing. If I go in and manually enter the data over the merged field, this
will print, but none of the merged fields will.

Stumped!

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Tina L.

> Hi =?Utf-8?B?VGluYSBMLg==?=,
>
[quoted text clipped - 16 lines]
> This reply is posted in the Newsgroup; please post any follow question or
> reply in the newsgroup and not by e-mail :-)

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Cindy M -WordMVP- - 10 Jun 2005 08:37 GMT

Hi =?Utf-8?B?VGluYSBMLg==?=,

> I ave tried to merge it to a document. It looks like it works, all the data
> is on the screen, however, when I create a print preview, or actually print,
> nothing. If I go in and manually enter the data over the merged field, this
> will print, but none of the merged fields will.

If you still have merge fields, then you have NOT merged to a new document. It
sounds like you're trying to print the main merge document. This is allowed,
although it's not how you're supposed to use mail merge. Which version of Word
do you have?

Have you checked whether the stuff that's not printing is formatted as "hidden"
text?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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Tina L. - 10 Jun 2005 15:59 GMT

Cindy,

Thank you. The last time I dealt with hidden text was when I lived in
Switzerland! However, this is the first time that the text has been hidden
without me purposefully formatting it this way. It must have had something
to do with the cut-and paste I did to populate the labels.

Again, thank you so much.

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Tina L.

> Hi =?Utf-8?B?VGluYSBMLg==?=,
>
[quoted text clipped - 18 lines]
> This reply is posted in the Newsgroup; please post any follow question or reply
> in the newsgroup and not by e-mail :-)

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Cindy M -WordMVP- - 11 Jun 2005 16:44 GMT

Hi =?Utf-8?B?VGluYSBMLg==?=,

> However, this is the first time that the text has been hidden
> without me purposefully formatting it this way. It must have had something
> to do with the cut-and paste I did to populate the labels.

I'm releaved that's all it was! I was already fearing the worst: that you'd
say, no, the text wasn't hidden... And then I wouldn't have known what to try
next :-)

Cindy Meister

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