Mailmerge pause to enter in form entries

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Kara - 09 Jun 2005 18:42 GMT

WordPerfect has a merge programming command called keyboard that will prompt
for information during the merge process. So, as it is entering information
from the data source it will pause and ask for the keyboard information, fill
in the data source information, pause at the next keyboard request and prompt
to type in information and continue through this process until the merge
document is complete.

Does Word 2003 have a command that can accomplish this same task? I can
enter form text fields but it will not prompt me to enter inforamtion during
the merge process.

Thanks for your help!

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Doug Robbins - 09 Jun 2005 20:19 GMT

Check out the Ask and the Fill-in fields to see which one better suits your
purpose.

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> WordPerfect has a merge programming command called keyboard that will
> prompt
[quoted text clipped - 13 lines]
>
> Thanks for your help!

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Kara - 09 Jun 2005 21:38 GMT

Thank you for your help!

I have looked at both the Ask and the Fill-in fields but cannot get either
one to work properly. After I merge my document I have to select Edit
individual letters in order for the box to pop-up and ask me to enter my
fill-in field or ask field. Then it doesn't show me the document in the
background so I don't know what to enter into the fill-in or ask fields.
Once I have answered all of the fill-in or ask fields then it shows me the
completed document. Unfortunately, I need to see if the letter is going to a
male or a female so I can enter in the correct terminology.

Is their any way in Word during the merge process that it will follow my
merge codes in order, for instance it will ask me to fill-in elder or
hermana, then it will fill in the first name and last name from the data
source, then it will ask me to fill-in either Quiredo or Quierda, then it
will fill-in the last name from the data source. That way I know exactly
what to add to the letter.

Thanks again for your help!

> Check out the Ask and the Fill-in fields to see which one better suits your
> purpose.
[quoted text clipped - 16 lines]
> >
> > Thanks for your help!

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Cindy M -WordMVP- - 10 Jun 2005 08:37 GMT

Hi =?Utf-8?B?S2FyYQ==?=,

> I have looked at both the Ask and the Fill-in fields but cannot get either
> one to work properly. After I merge my document I have to select Edit
[quoted text clipped - 4 lines]
> completed document. Unfortunately, I need to see if the letter is going to a
> male or a female so I can enter in the correct terminology.

You can include the mergefield in the ASK or FILLIN field prompt, so that you
can see to whom the letter is going. Alt+F9 to toggle the field codes on/off.
Just insert the mergefield as you normally would into the prompt text in the
field code.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail :-)

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Kara - 14 Jun 2005 23:19 GMT

I inserted another Fill-in Word field and entered the mergefield into the
Prompt. After completing the merge and editing individual letters it just
shows me {MERGEFIELD "last_name"} instead of the actual first name in the
Prompt dialog box.

What am I doing wrong?

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Cindy M -WordMVP- - 15 Jun 2005 11:14 GMT

Hi =?Utf-8?B?S2FyYQ==?=,

> I inserted another Fill-in Word field and entered the mergefield into the
> Prompt. After completing the merge and editing individual letters it just
> shows me {MERGEFIELD "last_name"} instead of the actual first name in the
> Prompt dialog box.
>
> What am I doing wrong?

Did you insert the merge field using the tool in the mail merge toolbar? Or
by pressing CTRL+F9 to insert the { }, then type in the mergefield info?

It sounds as if you simply typed {mergefield "last_name"} literally. Word
won't recognize that as a field. It needs the special brackets that IT
generates in order to know something is a field.

(That's why I used the term "insert" rather than "type" :-))

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or
reply in the newsgroup and not by e-mail :-)

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