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MS Office Forum / Word / Mailmerge and Fax / October 2003Insert Field
How do I insert a field that I want to fill in on each merged document, without it showing up on every letter. I have done merges before, but I have never needed to do this before. It seems to be that I should probably use ask or fill-in, but I don't really understand how to use them correctly. Stuck... can anybody help? > How do I insert a field that I want to fill in on each > merged document, without it showing up on every letter. > I have done merges before, but I have never needed to do > this before. It seems to be that I should probably use > ask or fill-in, but I don't really understand how to use > them correctly. Why do you want to fill it in, if you don't want to see it? If you can tell us the purpose, we'd be able to help you better :-) It also never hurts to know which version of Word we're dealing with? Cindy Meister  SignatureINTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003) http://www.mvps.org/word This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) I'm using Office XP. I'm simply trying to address each receipient personally, e.g. Dear Susan or Dear Mr. White. Thanks. >-----Original Message----- >> How do I insert a field that I want to fill in on each [quoted text clipped - 22 lines] > >. Hi Mary, The best thing to do is to add a field for the salutation in the datasource. Please post any further questions or followup to the newsgroups for the benefit of others who may be interested. Unsolicited questions forwarded directly to me will only be answered on a paid consulting basis. Hope this helps Doug Robbins - Word MVP > I'm using Office XP. I'm simply trying to address each > receipient personally, e.g. Dear Susan or Dear Mr. [quoted text clipped - 32 lines] > > > >. Hi MaryP, Then a Fillin field is probably what you're looking for. Display the Mail Merge toolbar and click the "Insert Word Field" button. Choose "Fillin". The dialog box is fairly self-explanatory. Be sure to NOT click the little checkbox, at the bottom. Your biggest problem is finding out which record you're being prompted for, as the mail merge executes. The best thing to do is to nest a merge field or two into the prompt text. This can't be done over the dialog box, you have to edit the field direclty: - Press Alt+F9 to display the field code - Position the cursor in the prompt where you want to see the current value of a merge field - Insert the merge field (just as you would when building a merge document) - When you're finished, Alt+F9 again to hide the field codes > I'm using Office XP. I'm simply trying to address each > receipient personally, e.g. Dear Susan or Dear Mr. [quoted text clipped - 10 lines] > use > >> them correctly. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003) http://www.mvps.org/word This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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