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MS Office Forum / Word / Mailmerge and Fax / July 2005

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How can I get rid of the space at the beginning of mail merge?

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sue - 05 Jul 2005 21:43 GMT
In mail merge, everytime we merge with the word doc in the address or label
it leaves a blank space in the first space of the first line. Also, how do
you personalize each salutation? some are dear mr. & mrs. and some are dear
jane? it seems all you can do is all the same or nothing.
Graham Mayor - 06 Jul 2005 06:48 GMT
Stop using the address block field and insert the individual fields that you
require (see http://www.gmayor.com/mail_merge_labels_with_word_xp.htm and
http://www.gmayor.com/mailmerge_from_outlook.htm  )

If you have a means of automatically identifying which records require which
salutation then you can use conditional fields to pick the correct version
e.g.. If your record has a first name, you may wish to use Dear FirstName.
If it has only a surname, you may wish to use Dear Mr Surname and if it has
neither, you may wish to use Dear Sir.

In the case of a merge from Outlook this could be:

Dear { IF{ MERGEFIELD First_Name } <> "" "{ MERGEFIELD First_Name }" "{ IF
{ MERGEFIELD Last_Name } <> "" "{ MERGEFIELD Title } { MERGEFIELD
Last_Name }" "Sir/Madam"}"  }

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Graham Mayor -  Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
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> In mail merge, everytime we merge with the word doc in the address or
> label it leaves a blank space in the first space of the first line.
> Also, how do you personalize each salutation? some are dear mr. &
> mrs. and some are dear jane? it seems all you can do is all the same
> or nothing.

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