Merge into a table

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Milco - 12 Jul 2005 03:42 GMT

I used to be able tyo do this but I must have forgotten a step. I created a
MailMerge document with a 3 col 1 row table. I have inserted the correct
MailMerge fields in the correct cells. When I MaailMerge all I get on one
page is the first record followed by a section break. How do I get all the
records on the same page?

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Anne Troy - 12 Jul 2005 05:11 GMT

You need to have at least "one page full" of the following fields...

First table row: <<mergefield1>> <<mergefield2>> <<mergefield3>>

All subsequent rows: <<next record>> <<mergefield1>> <<next record>>
<<mergefield2>> <<next record>> <<mergefield3>>

So you may just need to insert Next Record fields. Hope it helps!
*******************
~Anne Troy

www.OfficeArticles.com

> I used to be able tyo do this but I must have forgotten a step. I created a
> MailMerge document with a 3 col 1 row table. I have inserted the correct
> MailMerge fields in the correct cells. When I MaailMerge all I get on one
> page is the first record followed by a section break. How do I get all the
> records on the same page?

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Doug Robbins - 12 Jul 2005 05:19 GMT

Sorry Anne, that is not the way. A catalog or directory type mailmerge main
document with a one row table containing merge fields will, when the merge
is executed, create a document containing a table with multiple rows on the
page, each row containing the data from a single record.

The only proviso is that the main document contain nothing apart from that
one row table.

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> You need to have at least "one page full" of the following fields...
>
[quoted text clipped - 18 lines]
> the
>> records on the same page?

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Anne Troy - 12 Jul 2005 06:09 GMT

Thanks, Doug. As you can see, I'm not much of an "everyday" Word user. :) I
guess I've got a lot more research to do.
*******************
~Anne Troy

www.OfficeArticles.com

> Sorry Anne, that is not the way. A catalog or directory type mailmerge main
> document with a one row table containing merge fields will, when the merge
[quoted text clipped - 26 lines]
> > the
> >> records on the same page?

Reply to this Message

Doug Robbins - 12 Jul 2005 05:17 GMT

The main document type must be a catalog (or in Word XP and later, it's
called directory) type mailmerge main document.

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

>I used to be able tyo do this but I must have forgotten a step. I created
>a
[quoted text clipped - 3 lines]
> the
> records on the same page?

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Milco - 12 Jul 2005 14:56 GMT

BINGO! I was trying to do a shortcxut and forgot to setup the document as a
catalog/directory. Thanks to all who replied.

> The main document type must be a catalog (or in Word XP and later, it's
> called directory) type mailmerge main document.
[quoted text clipped - 6 lines]
> > the
> > records on the same page?

Reply to this Message