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MS Office Forum / Word / Mailmerge and Fax / July 2005Word 2000
I created a mail merge document. To create a telephone directory. When I merge the information it is dropping every 5th entry. There are 4 entries per page on the template (pf). Any ideas?? If you have 4 { NEXT } fields (<<Next record>> fields) in your mail merge main document, you have one too many - if you have one before the first record or after the last record, delete it. Peter Jamieosn >I created a mail merge document. To create a telephone directory. When I > merge the information it is dropping every 5th entry. There are 4 entries > per > page on the template (pf). > > Any ideas?? Thank you, Thank you, Thank you! I have been waiting for 3 days for someone at out HelpDesk to "HELP". I haven't used a mail merge in quite a while. Thanks again. > If you have 4 { NEXT } fields (<<Next record>> fields) in your mail merge > main document, you have one too many - if you have one before the first [quoted text clipped - 7 lines] > > > > Any ideas?? Peter, an additional question to this subject : sometimes I have to create a mailmerge document, not knowing how many entries there will be. How can I create a perfect document without having to many blank lines (if the amount of entries is smaller than the lines I've created in my document) ? Gert "Peter Jamieson" schreef: > If you have 4 { NEXT } fields (<<Next record>> fields) in your mail merge > main document, you have one too many - if you have one before the first [quoted text clipped - 7 lines] > > > > Any ideas?? Typically when people try to do this, they are attempting to do "multiple items per condition". In that case, Word itsn't very good at it, but have a look at Cindy Meister's page at http://homepage.swissonline.ch/cindymeister/ Look for Mail Merge FAQ, Special Merges, Multiple items per condition. It's worth pointing out that in each Office Service Pack, Microsoft tries to tighten security and that often creates problems whenever you try to include information using fields. Peter Jamieson > Peter, > [quoted text clipped - 23 lines] >> > >> > Any ideas?? Maybe I missed it at Cindy's site but : It's actually a quite simple document {MERGEFIELD M_1} {MERGEFIELD M_2} {NEXT} This goes on for pages and at the end there is a line without a {NEXT} But for example: if my document contains 1000 of these lines and my datasource has only 250 entries, I end up with a lot of blank lines.... "Peter Jamieson" schreef: > Typically when people try to do this, they are attempting to do "multiple > items per condition". In that case, Word itsn't very good at it, but have a [quoted text clipped - 36 lines] > >> > > >> > Any ideas?? If it's that simple, change the type of Merge to Catalog, and insert just one set of fields and no { NEXT }. Peter Jamieson > Maybe I missed it at Cindy's site but : > [quoted text clipped - 55 lines] >> >> > >> >> > Any ideas?? Hi =?Utf-8?B?R2VydCBSYWVz?=, > Maybe I missed it at Cindy's site but : > [quoted text clipped - 5 lines] > But for example: if my document contains 1000 of these lines and my > datasource has only 250 entries, I end up with a lot of blank lines.... None of the techniques that give a "good" result use the NEXT field. One uses a DATABASE field to generate at table for the results. The other a complex combination of SET and IF fields. In both cases, there's a link to documentation that explains the approach in detail. The DATABASE field approach is simpler to set up, but the other one gives you more flexibility in how the result will look. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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