I can't edit mail merge recipients (edit "greyed out")

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Janelle - 13 Jul 2005 01:19 GMT

I have typed a letter with an attached mail merge. When I click on mail merge
recipients the table comes up, but the edit button is unavailable. (It used
to work fine). I want to edit and add recipients through word.

I had opened the database file separately and edited the order of columns -
so is this why and how can I fix it.

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Peter Jamieson - 13 Jul 2005 09:48 GMT

> so is this why and how can I fix it.

Probably. Word only lets you edit a particular type of .mdb that is
structured as an "Office Address List" (OAL) - in essence, it has a single
table with a particular name, a single query with a particular name, and a
certain set of columns.

I suggest you change the columns back the way they were (create a new OAL if
you need to find out the correct sequence), then try again. If that does not
work, try creating a new OAL,
a. open your original OAL
b. open the table (not the query) in datasheet view
c. select al the records (click the top left corner)
d. Edit|Copy
e. open the empty OAL
f. open the table in datasheet view
g. edit|paste

Peter Jamieson

>I have typed a letter with an attached mail merge. When I click on mail
>merge
[quoted text clipped - 5 lines]
> columns -
> so is this why and how can I fix it.

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