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MS Office Forum / Word / Mailmerge and Fax / July 2005Using IF...Then when merging dates from Access to Word
I am trying to create a document that brings a date from Access to Word. Problem is, I want all dates prior to a set date to register as one date and all others to register as the date in the database. I created the following expression in Word {IF{MERGEFIELD Anniversary}>6/21/2004 {Mergefield Anniversary\@"MMMM d,yyyy"} "June 21, 2004"}. But the only output I get, regardless of the Anniversary date is the Anniversary date. Is there a way to write this expression that will give me the answer I want? (Either in Word or in an Access Query?) BTW using Office 2000. The comparison operators >, < and so on do not work with dates - to get numbers that can be compared in a useful way, try { IF{MERGEFIELD Anniversary \@YYYYMMDD } > 20042106 "{Mergefield Anniversary \@"MMMM d,yyyy"}" "June 21, 2004"} Also, please note that there should be spaces around the ">", it's advisable to put quotes round both results (as shown) and all the {} need to be the special field codes you can insert using cttrl-F9 Peter Jamieson >I am trying to create a document that brings a date from Access to Word. > Problem is, I want all dates prior to a set date to register as one date [quoted text clipped - 7 lines] > expression that will give me the answer I want? (Either in Word or in an > Access Query?) BTW using Office 2000. It's also better to do the manipulation with a query in Access. After all, it is a database and Word is a word processor.  SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP >I am trying to create a document that brings a date from Access to Word. > Problem is, I want all dates prior to a set date to register as one date [quoted text clipped - 7 lines] > expression that will give me the answer I want? (Either in Word or in an > Access Query?) BTW using Office 2000. I tried creating an IIF expression in a query: IIF([Anniversary] > 06/21/2004, [Anniversary], "June 21, 2004") but all I get is an error message. I'm not at work right now, so I can't tell you precisely what it says. Something to the effect that it doesn't recognize it as an If statement. How does one go about creating an expression to do what I want? > It's also better to do the manipulation with a query in Access. After all, > it is a database and Word is a word processor. [quoted text clipped - 10 lines] > > expression that will give me the answer I want? (Either in Word or in an > > Access Query?) BTW using Office 2000. The date needs to be enclosed inside ## IIF([Anniversary] > #06/21/2004#, [Anniversary], "June 21, 2004") SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP >I tried creating an IIF expression in a query: > IIF([Anniversary] > 06/21/2004, [Anniversary], "June 21, 2004") but all I [quoted text clipped - 23 lines] >> > an >> > Access Query?) BTW using Office 2000. You must use the correct syntax - see Peter's example. The field boundaries are inserted with CTRL+F9 See also http://www.gmayor.com/formatting_word_fields.htm Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > I tried creating an IIF expression in a query: > IIF([Anniversary] > 06/21/2004, [Anniversary], "June 21, 2004") but [quoted text clipped - 25 lines] >>> write this expression that will give me the answer I want? (Either >>> in Word or in an Access Query?) BTW using Office 2000. Thanks to both Doug and Peter. I was able to create the statement I needed in both Word and Access. This will definitely prove helpful in the future. > I am trying to create a document that brings a date from Access to Word. > Problem is, I want all dates prior to a set date to register as one date and [quoted text clipped - 5 lines] > expression that will give me the answer I want? (Either in Word or in an > Access Query?) BTW using Office 2000. |
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