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MS Office Forum / Word / Mailmerge and Fax / July 2005

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Carolyn - 28 Jul 2005 01:08 GMT
I mailing a letter to several people, in the letter I want to include items
they ordered.  Each person has more than one Item, some have 3 and some have
4.  But I only want Each person to receive one letter.  In Excel I have a
Name Field and an Item Field.
Name                       Item
Carolyn                      Car
Carolyn                      Bike
Carolyn                      Scotter
Carolyn                      TV
John                          Bike
John                          Scotter
John                          Car
Alex                          Bike
Alex                          Scotter
Alex                          TV
Alex                          Computer


I want to get three letters one for each person listing the items they have.

Hi Caroyn you have ordered a Car Bike ScotterTV
Hi John you have ordered a Car Bike Scotter
Hi Alex you have ordered a Car Bike Scotter Computer

How do I do this, I have Word 2000

Many Thanks
Doug Robbins - 28 Jul 2005 05:07 GMT
Word does not really have the ability to perform a "multiple items per
condition (=key field)" mailmerge.

See the "Multiple items per condition" item under the "Special merges"
section of fellow MVP Cindy Meister's website at

http://homepage.swissonline.ch/cindymeister/MergFram.htm

Or, if you create a Catalog (on in Word XP and later, it's called Directory)
type mailmerge main document with the mergefields in the cells of a one row
table in the mailmerge main document with the keyfield in the first cell in
the row and then execute that merge to a new document and then run the
following macro, it will create separate tables with the records for each
key field in them.  With a bit of further development, you may be able to
get it to do what you want.

' Macro to create multiple items per condition in separate tables from a
directory type mailmerge

Dim source As Document, target As Document, scat As Range, tcat As Range
Dim data As Range, stab As Table, ttab As Table
Dim i As Long, j As Long, k As Long, n As Long
Set source = ActiveDocument
Set target = Documents.Add
Set stab = source.Tables(1)
k = stab.Columns.Count
Set ttab = target.Tables.Add(Range:=Selection.Range, numrows:=1,
numcolumns:=k - 1)
Set scat = stab.Cell(1, 1).Range
scat.End = scat.End - 1
ttab.Cell(1, 1).Range = scat
j = ttab.Rows.Count
For i = 1 To stab.Rows.Count
   Set tcat = ttab.Cell(j, 1).Range
   tcat.End = tcat.End - 1
   Set scat = stab.Cell(i, 1).Range
   scat.End = scat.End - 1
   If scat <> tcat Then
       ttab.Rows.Add
       j = ttab.Rows.Count
       ttab.Cell(j, 1).Range = scat
       ttab.Cell(j, 1).Range.Paragraphs(1).PageBreakBefore = True
       ttab.Rows.Add
       ttab.Cell(j + 1, 1).Range.Paragraphs(1).PageBreakBefore = False
       For n = 2 To k
           Set data = stab.Cell(i, n).Range
           data.End = data.End - 1
           ttab.Cell(ttab.Rows.Count, n - 1).Range = data
       Next n
   Else
       ttab.Rows.Add
       For n = 2 To k
           Set data = stab.Cell(i, n).Range
           data.End = data.End - 1
           ttab.Cell(ttab.Rows.Count, n - 1).Range = data
       Next n
   End If
Next i

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

>I mailing a letter to several people, in the letter I want to include items
> they ordered.  Each person has more than one Item, some have 3 and some
[quoted text clipped - 24 lines]
>
> Many Thanks

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