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MS Office Forum / Word / Mailmerge and Fax / August 2005

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showing lists in serial letters

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Olivier - 31 Jul 2005 02:22 GMT
Hello,

I am having a small problem with mailmerge in word.

I have an access database that has the following tables:

name, address, invoice, date

what I would like to have a serial letter that looks like this:

<name>
<address>

Dear Mr. <name>,

Here is a list of all your invoices:
[then there should be a table with all invoices the respective customer has,
e.g.]

<invoice> dated <date>
<invoice> dated <date>

I tried for hours now but was not able to do this. Is this possible? How?

Regards,
Olivier
Graham Mayor - 31 Jul 2005 06:04 GMT
This is not something Word does well or easily, but see
http://support.microsoft.com/?kbid=294686

Signature

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor -  Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

> Hello,
>
[quoted text clipped - 22 lines]
> Regards,
> Olivier
Anne Troy - 31 Jul 2005 06:17 GMT
Here you go, Olivier:
http://homepage.swissonline.ch/cindymeister/mergfaq1.htm#ComplexMerg
*******************
~Anne Troy

www.OfficeArticles.com

> Hello,
>
[quoted text clipped - 22 lines]
> Regards,
> Olivier
Doug Robbins - 31 Jul 2005 06:18 GMT
I would use a report in Access.  It is much easier.

Word does not really have the ability to perform a "multiple items per
condition (=key field)" mailmerge.

See the "Multiple items per condition" item under the "Special merges"
section of fellow MVP Cindy Meister's website at

http://homepage.swissonline.ch/cindymeister/MergFram.htm

Or, if you create a Catalog (on in Word XP and later, it's called Directory)
type mailmerge main document with the mergefields in the cells of a one row
table in the mailmerge main document with the keyfield in the first cell in
the row and then execute that merge to a new document and then run the
following macro, it will create separate tables with the records for each
key field in them.  With a bit of further development, you may be able to
get it to do what you want.

' Macro to create multiple items per condition in separate tables from a
directory type mailmerge

Dim source As Document, target As Document, scat As Range, tcat As Range
Dim data As Range, stab As Table, ttab As Table
Dim i As Long, j As Long, k As Long, n As Long
Set source = ActiveDocument
Set target = Documents.Add
Set stab = source.Tables(1)
k = stab.Columns.Count
Set ttab = target.Tables.Add(Range:=Selection.Range, numrows:=1,
numcolumns:=k - 1)
Set scat = stab.Cell(1, 1).Range
scat.End = scat.End - 1
ttab.Cell(1, 1).Range = scat
j = ttab.Rows.Count
For i = 1 To stab.Rows.Count
   Set tcat = ttab.Cell(j, 1).Range
   tcat.End = tcat.End - 1
   Set scat = stab.Cell(i, 1).Range
   scat.End = scat.End - 1
   If scat <> tcat Then
       ttab.Rows.Add
       j = ttab.Rows.Count
       ttab.Cell(j, 1).Range = scat
       ttab.Cell(j, 1).Range.Paragraphs(1).PageBreakBefore = True
       ttab.Rows.Add
       ttab.Cell(j + 1, 1).Range.Paragraphs(1).PageBreakBefore = False
       For n = 2 To k
           Set data = stab.Cell(i, n).Range
           data.End = data.End - 1
           ttab.Cell(ttab.Rows.Count, n - 1).Range = data
       Next n
   Else
       ttab.Rows.Add
       For n = 2 To k
           Set data = stab.Cell(i, n).Range
           data.End = data.End - 1
           ttab.Cell(ttab.Rows.Count, n - 1).Range = data
       Next n
   End If
Next i

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> Hello,
>
[quoted text clipped - 22 lines]
> Regards,
> Olivier
Olivier - 01 Aug 2005 14:08 GMT
Thanks to everyone who sent me the invormation. I combined all the
information and after some further try-and-error it worked perfectly. Here
is how it worked for me:

{ DATABASE  \d "H:\\Eigene Datenquellen\\mo3 AbfrageInfoBrief.odc" \c
"Provider=MSDASQL.1;Persist Security Info=True;Extended
Properties=\"DSN=Microsoft
Access-Datenbank;DBQ=C:\\SecData\\MO3ARCHIV\\mo3\\mo3.mdb;DefaultDir=C:\\SecData\\MO3ARCHIV\\mo3;DriverId=25;FIL=MS
Access;MaxBufferSize=2048;PageTimeout=5;\";Initial
Catalog=C:\\SecData\\MO3ARCHIV\\mo3\\mo3" \s "SELECT FORMAT(`dVON`, 'DDDD,
D. MMMM YYYY') AS Einrückdatum, FORMAT(`dBIS`,'DDDD, D. MMMM YYYY') AS
Entlassungsdatum, `BEMERKUNGEN` AS Kommentar FROM `AbfrageInfoBrief` WHERE
((`GUIDAdA` = '{mergefield guidada}')) ORDER BY `dVON`"  \l "3" \b "447"
\h }

Regards,
Oliver

>I would use a report in Access.  It is much easier.
>
[quoted text clipped - 83 lines]
>> Regards,
>> Olivier
 
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