Mail merge doesn't recognize two-word names from Outlook

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mino'aka - 09 Aug 2005 00:15 GMT

I am doing an email merge from my Outlook contacts and everything works
wonderfully EXCEPT that there are a few people on my list who have two-word
first names and both words don't show up in the "First Name" field at the
Mail Merge Recipients window after I choose the Contacts folder from which to
select the recipients.
For example: I have a contact named Ann Marie Smith. I have mail merge
fields directly from Outlook for First Name. When it's merged I get a
document that says "Dear Ann," instead of "Dear Ann Marie".
What should I do to get Outlook to recognize that it's a two-word first name
without putting a dash or something between the words?
Word and Outlook 2003 on an Exchange server.

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Graham Mayor - 09 Aug 2005 06:17 GMT

The probability is that you don't have both names as firstname but are using
the middlename field for the 'Marie' because the firstname field will
produce everything in the firstname field. You will need to check your
Outlook data. Alternatively start the merge from Outlook
http://www.gmayor.com/mailmerge_from_outlook.htm and conditionally add the
middle_name field to your document eg

{ MERGEFIELD First_Name } { IF { MERGEFIELD Middle_Name } <> "" "{
MERGEFIELD Middle_Name } " }{ MERGEFIELD Last_Name }

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> I am doing an email merge from my Outlook contacts and everything
> works wonderfully EXCEPT that there are a few people on my list who
[quoted text clipped - 7 lines]
> first name without putting a dash or something between the words?
> Word and Outlook 2003 on an Exchange server.

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