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MS Office Forum / Word / Mailmerge and Fax / August 2005Using Excel as data source
I am using Office 2003 When I use an Excel file as my data file, is there any way that I can get dates to appear as 1st August, with the "st" in superscript. It is in that format in Excel but when I mailmerger the data the format is lost. Is there some way to format that field in Word?  SignatureCWH Hmmm. The "simplest" answer would probably be to use a DDE connection to Excel so that the data comes over the link exactly the way it looks in Excel. That type of connection won't always work in later software versions, but if it does for you, then that will be simplest. Activate "Confirm conversions on open" in Tools/Options/General, then link to the Excel file (again). Other than that, you could conceivably do this using some fancy footwork in the Mergefield codes. Word doesn't provide any formatting switch for displaying a date with "st". But it does provide switches that will change plain ordinals into cardinals. However, you may not be able to achieve the superscript. { MERGEFIELD "BirthDate" \@ "d" \* Ordinal } { MERGEFIELD "BirthDate" \@ "MMMM" } Alt+F9 to toggle the field codes on/off. -- Cindy > I am using Office 2003 > > When I use an Excel file as my data file, is there any way that I can get > dates to appear as 1st August, with the "st" in superscript. It is in that > format in Excel but when I mailmerger the data the format is lost. Is there > some way to format that field in Word? Cindy, Thanks for the reply. Both options did not work. SignatureCWH > Hmmm. The "simplest" answer would probably be to use a DDE connection to > Excel so that the data comes over the link exactly the way it looks in Excel. [quoted text clipped - 21 lines] > > format in Excel but when I mailmerger the data the format is lost. Is there > > some way to format that field in Word? HOW did they "not work"? -- Cindy > Cindy, > [quoted text clipped - 25 lines] > > > format in Excel but when I mailmerger the data the format is lost. Is there > > > some way to format that field in Word? Cindy, They did not put the "st" into superscript. SignatureCWH > HOW did they "not work"? > [quoted text clipped - 29 lines] > > > > format in Excel but when I mailmerger the data the format is lost. Is there > > > > some way to format that field in Word? As I wrote in my original reply, I doubt that you're going to find anything that will do that. If you really need the superscript, then you're probably going to have to run a maco over the mail merge result... -- Cindy > Cindy, > [quoted text clipped - 33 lines] > > > > > format in Excel but when I mailmerger the data the format is lost. Is there > > > > > some way to format that field in Word? As you mentioned earlier, some fancy footwork can achieve this, and there are some suggestions at www.wopr.com/cgi-bin/w3t/showthreaded.pl?Number=249902 {QUOTE{DATE \@ d}{IF{=(mod({DATE \@ d},10)<4)*(mod({DATE \@ d},10)<>0)*({DATE \@ d}<>11)*({DATE \@ d}<>12)*({DATE \@ d}<>13)}= 1 {=mod({DATE \@ d},10)-2 \# rd;st;nd} th} { DATE \@ "MMMM, yyyy" }} with superscript applied to 'rd;st;nd th' should do the trick Alternatively {QUOTE{DATE \@ d}{IF{=(mod({DATE \@ d},10)<4)*(mod({DATE \@ d},10)<>0)*({DATE \@ d}<>11)*({DATE \@ d}<>12)*({DATE \@ d}<>13)}= 1 {=mod({DATE \@ d},10)-2 \# rd;st;nd} th \* Charformat} {DATE \@ "MMMM, yyyy"}} with 'IF' formatted as superscript should achieve the same thing Substitute each incidence of DATE for the Mergefield that contains the date. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > As I wrote in my original reply, I doubt that you're going to find > anything that will do that. [quoted text clipped - 48 lines] >>>>>> field in Word? -- >>>>>> CWH |
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