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MS Office Forum / Word / Mailmerge and Fax / September 2005INCLUDETEXT file will not pop automatically
A signature is required for letters we create. We are using Word 2003. We get the signatures from individual Word files containg a signature within a bookmark called 'signature'. We use this code: {INCLUDETEXT "I:\\Private\\EDGE7Support\\Signatures\\SMITHG1.DOC" signature}. When the Word document is opened, instead of displaying a signature, this message is displayed: Error! Not a valid filename. I right click on the Error, click 'Update Field' and the signature pops nicely. I'd like to have this signature pop automatically when the Word file is opened. Any ideas? Thanks Use AutoText (and an AutoText field) for this instead unless you have some reason for having bunches of different files. You can have an AutoText container that is user-specific by putting it in the users Word startup folder. See http://addbalance.com/word/movetotemplate.htm for step-by-step instructions on moving / sharing / copying / backing-up customizations including AutoText, AutoCorrect, keyboard assignments, toolbars, macros, etc.  SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. >A signature is required for letters we create. We are using Word 2003. We > get the signatures from individual Word files containg a signature within [quoted text clipped - 7 lines] > signature pop automatically when the Word file is opened. Any ideas? > Thanks A little history...we have a fluid environment. We generate hundreds of letters daily from a number of Word templates. Letters are created by account managers(AM) and are reviewed, printed and mailed by letter administrators(LA). When an LA reviews a letter, the signature popped automatically with no user interaction using the INCLUDETEXT feature. The signature doesn’t pop any more and I don’t know why. Perhaps an XP SP upgrade? Any thoughts? LA’s complain now about the need to click on Error of the error msg and right click on Update Field. I would be crucified if I suggested that they need to physically enter unique text for the signature to pop for a specific AM. > Use AutoText (and an AutoText field) for this instead unless you have some > reason for having bunches of different files. You can have an AutoText [quoted text clipped - 16 lines] > > signature pop automatically when the Word file is opened. Any ideas? > > Thanks The same thing can be done using AutoText in a global template (or in user-specific global templates). SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. >A little history...we have a fluid environment. We generate hundreds of > letters daily from a number of Word templates. Letters are created by [quoted text clipped - 36 lines] >> > signature pop automatically when the Word file is opened. Any ideas? >> > Thanks
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