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MS Office Forum / Word / Mailmerge and Fax / September 2005

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Mail Merge Address Block Missing Address 3

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Joe Champagne - 23 Sep 2005 16:23 GMT
I'm trying to merge an address file from excel into an MS Word (2003) letter.
I pulled in all of the address info and matched the field names to the excel
file including Address 3.  However, Address 3 doesn't show in the address
block.  It pulls address 1 and 2, but won't pull in 3.  When I add fields and
choose 3 to see if there's an issue with the data it will show the field.

For example this is how the address block shows not including the address 3:

John Smith
c/o Jane Smith (address1)
123 Smith Lane(address 2)
City, State zip

Then I add it separately to make sure its matched properly...
PO Box 123 (address 3 - this data shows up when I add the field separately
outside of the address block, but will not show up within the address block
even though I've selected Address 3 and matched the field).

Any ideas on how to get Address 3 into the address block to display?
Anne Troy - 23 Sep 2005 16:37 GMT
List all the fields separately, Joe. Don't both with the Address block.
************
Anne Troy
www.OfficeArticles.com

> I'm trying to merge an address file from excel into an MS Word (2003)
> letter.
[quoted text clipped - 20 lines]
>
> Any ideas on how to get Address 3 into the address block to display?
Joe Champagne - 23 Sep 2005 17:32 GMT
Thanks Anne, this worked much better!  Solved a space padding issue as well!!
I appreciate the quick response.

> List all the fields separately, Joe. Don't both with the Address block.
> ************
[quoted text clipped - 25 lines]
> >
> > Any ideas on how to get Address 3 into the address block to display?
Anne Troy - 23 Sep 2005 18:09 GMT
You're welcome, Joe!
************
Anne Troy
www.OfficeArticles.com

> Thanks Anne, this worked much better!  Solved a space padding issue as
> well!!
[quoted text clipped - 34 lines]
>> >
>> > Any ideas on how to get Address 3 into the address block to display?

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