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MS Office Forum / Word / Mailmerge and Fax / September 2005IncludeText fields
Word 2000, Windowx XP sp2 I am trying to use the INCLUDETEXT feature to load document headers and paragraphs into a few hundred documents. Unfortunately, when I insert the INCLUDETEXT code and try to set the link to automatically update, the options are grayed out!!! If I go into the main document (not the source), and go to "Edit > Links", I can see the included file path at the top. When I select it, the two options at the bottom nexst to Update, "Automatic" and "Manual" are both not available. I have tried using the 'Insert File' feature as well. Anyone have any suggestions of how I can get the INCLUDETEXT field to update when the document is opened? Thanks! Jeff You can do it with a macro or two, but consider, instead using AutoText (possibly from a global template) instead of IncludeText. If, on the other hand, you want documents you prepare and save to not change on you when your custom material changes, consider either locking the fields upon document finalization or using macros to actually insert your text when the document is created.  SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > Word 2000, Windowx XP sp2 > [quoted text clipped - 13 lines] > > Jeff Thanks for the suggestion. I don't think AutoText will cut it as I am loading a company logo and a few specifically placed text boxes with company information. This would all be very simple to do if MS Word worked correctly, I cannot believe that all of the documentation/help says to do this, but Word doesn't allow you to. I do need the information to be dynamic and change whenever I change the master file. > You can do it with a macro or two, but consider, instead using AutoText > (possibly from a global template) instead of IncludeText. If, on the other [quoted text clipped - 19 lines] >> >> Jeff You can put the company logo and other company information into AutoText in a global template and use AutoText fields to pull it into documents (templates). You would still probably need one or more AutoOpen macros to update these fields. See http://addbalance.com/word/movetotemplate.htm for step-by-step instructions on moving / sharing / copying / backing-up customizations including AutoText, AutoCorrect, keyboard assignments, toolbars, macros, etc. I still suspect you are using documents when you should be using templates. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > Thanks for the suggestion. I don't think AutoText will cut it as I am > loading a company logo and a few specifically placed text boxes with [quoted text clipped - 28 lines] >>> >>> Jeff The following macro updates all REF fields in a document, including those in headers/footers. You could change it to instead do IncludeText fields and name it AutoOpen. Put it in the templates that are the bases for your documents. Sub RefFieldUpdateAllStory() ' Written by Charles Kyle Kenyon 15 November 2001 ' repaired by Jezebel ' All Story Field Updater - Ref fields Dim oField As Field Dim oStory As Range ' On Error Resume Next For Each oStory In ActiveDocument.StoryRanges ' This goes into headers and footers as well as the regular document Do For Each oField In oStory.Fields If oField.Type = wdFieldRef Then oField.Update End If Next oField Set oStory = oStory.Next Loop Until oStory Is Nothing Next oStory End Sub SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > You can put the company logo and other company information into AutoText > in a global template and use AutoText fields to pull it into documents [quoted text clipped - 38 lines] >>>> >>>> Jeff
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