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MS Office Forum / Word / Mailmerge and Fax / December 2005Is there any way to print 4-up post cards using Mail Merge?
I am using 4-up postcards (on an 8.5" X 11" page, in landscape) for a mass mailing. Is there any way to enter the "Address Block" in them such that the list of addressees will print 4 at a time. The alternative is separating the cards and printing them individually. I assume that you are using the Avery Post Card 3263 as the label in Mail Merge. With that, it should just be a matter of locating the "Address Block" in the desired location on the top left label and then using the Propogate Labels button on the Mail Merge toolbar to copy the setup to the other labels on the sheet. If it's the "Address Block" that is giving you a problem, instead of using it, just insert the merge fields that you want to use in the location and configuration that YOU want them.  SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP >I am using 4-up postcards (on an 8.5" X 11" page, in landscape) for a mass > mailing. Is there any way to enter the "Address Block" in them such that > the > list of addressees will print 4 at a time. The alternative is separating > the > cards and printing them individually. > I am using 4-up postcards (on an 8.5" X 11" page, in landscape) for a mass > mailing. Is there any way to enter the "Address Block" in them such that the > list of addressees will print 4 at a time. The alternative is separating the > cards and printing them individually. Thank you! I'll give this a shot tomorrow! I appreciate your response! You are correct about the postcard type. I must not understand the "Propagate Labels" button's usage. I can insert an address block into each of the 4 postcard fields on a sheet. However, when the merge is completed, the same name/address appears in each card on the sheet, rather than a different name on each card. Word doesn't seem to recognize that each card should be separate. What am I doing wrong? Thanks, Mike > > I am using 4-up postcards (on an 8.5" X 11" page, in landscape) for a mass > > mailing. Is there any way to enter the "Address Block" in them such that the > > list of addressees will print 4 at a time. The alternative is separating the > > cards and printing them individually. > > Thank you! I'll give this a shot tomorrow! I appreciate your response! You should only insert the address block into the first postcard and then use the Propogate Labels button to copy it to the other postcards. If you insert the address block manually into the other postcards, you will most probably over-write the { NEXT } field that is in each of those cells. Without that field, the next record in the data source will not be called for the 2nd, 3rd and 4th labels. SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP > You are correct about the postcard type. > [quoted text clipped - 16 lines] >> >> Thank you! I'll give this a shot tomorrow! I appreciate your response! Sorry, Doug. One last question. My Propogate Labels button is not active. Is there somewhere I need to enable this? I appreciate you assistance! Thanks, Mike > You should only insert the address block into the first postcard and then > use the Propogate Labels button to copy it to the other postcards. If you [quoted text clipped - 23 lines] > >> > >> Thank you! I'll give this a shot tomorrow! I appreciate your response! Are you using a Label type mailmerge main document? You should be. Alternatively, if you have the four address blocks in the right places on the main document, insert a Next Record field before the Address Blocks on the 2nd through 4th labels. SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP > Sorry, Doug. One last question. My Propogate Labels button is not active. > Is [quoted text clipped - 34 lines] >> >> >> >> Thank you! I'll give this a shot tomorrow! I appreciate your response! Set the document type to Labels - see http://www.gmayor.com/mail_merge_labels_with_word_xp.htm Propagate is only available for a label merge. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > Sorry, Doug. One last question. My Propagate Labels button is not > active. Is there somewhere I need to enable this? I appreciate you [quoted text clipped - 36 lines] >>>> Thank you! I'll give this a shot tomorrow! I appreciate your >>>> response! |
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