Optional field on labels Word 2002

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Ed - 12 Dec 2005 21:31 GMT

I'm trying to create mailing lables in which would include a field
only if it is non-blank.
Also, the preceding separator would be omitted if the field is blank.
E.g.,

James & Mary Brown
...
...

or

Bill Smith
...
...

As opposed to

Bill & Smith
...
...

How can this be done when setting up the label layout?

The source data is in an Excel spreadsheet. I know the basics of the
process.

TIA

Ed

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Doug Robbins - Word MVP - 13 Dec 2005 05:26 GMT

Use an If...then...Else field

{ IF { MERGEFIELD Spouse } <> "" " & { MERGEFIELD Spouse }" "" }

Use Ctrl+F9 to insert each pair of field delimiters {} and Alt+F9 to toggle
off their display.

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> I'm trying to create mailing lables in which would include a field only if
> it is non-blank.
[quoted text clipped - 25 lines]
>
> Ed

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Ed - 13 Dec 2005 17:42 GMT

Thanks, Doug. I'll give it a try. Is there someplace where one can
read about the full
richness of the mailmerge syntax? Word Help seems oriented entirely
toward the
wizard.

Ed

> Use an If...then...Else field
>
[quoted text clipped - 32 lines]
>>
>> Ed

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Doug Robbins - Word MVP - 14 Dec 2005 05:24 GMT

Look at the articles on fellow MVPs Graham Mayor's website at
http://www.gmayor.com/multiple_mail_merge_entries.htm

and Cindy Meisters at
http://homepage.swissonline.ch/cindymeister/MergFram.htm

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> Thanks, Doug. I'll give it a try. Is there someplace where one can read
> about the full
[quoted text clipped - 40 lines]
>>>
>>> Ed

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Graham Mayor - 14 Dec 2005 06:27 GMT

I think you have quoted the wrong link from my web site? Try
http://www.gmayor.com/formatting_word_fields.htm

Signature

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

> Look at the articles on fellow MVPs Graham Mayor's website at
> http://www.gmayor.com/multiple_mail_merge_entries.htm
[quoted text clipped - 54 lines]
>>>>
>>>> Ed

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