how do I stop merge data from repeating?

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confusedcubedweller - 13 Dec 2005 00:43 GMT

I am trying to create a directory of names in Word using Merge from an Excel
spreadsheet. There should be two unique records per page and there are. But
the second record from page one becomes the first record of page two. This
pattern is consistent across all 75 pages of the merge. What am I missing?

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Doug Robbins - Word MVP - 13 Dec 2005 05:14 GMT

Are you actually executing the merge to the printer or a new document?
Sounds like you may just be looking at a preview of the results and be
indexing through the records one by one.

If you use a Directory type mailmerge main document, you only need one set
of fields in that document. When you execute the merge to a new document,
it will contain the data from each record in the data source.

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

>I am trying to create a directory of names in Word using Merge from an
>Excel
> spreadsheet. There should be two unique records per page and there are.
> But
> the second record from page one becomes the first record of page two. This
> pattern is consistent across all 75 pages of the merge. What am I missing?

Reply to this Message