How do I print a Word merge, data file in columnar form in Word 20

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mj - 13 Dec 2005 18:31 GMT

I have a data file used for merging in Word 2003 test data.mdb. What's the
easiest way to get it in a columnar format in a Word document?

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Doug Robbins - Word MVP - 13 Dec 2005 18:37 GMT

Use a Directory type mailmerge main document in which you have the
mergefields in the cells of a one row table. When you execute that merge to
a new document it will contain a row of data for each record in the data
source.

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

>I have a data file used for merging in Word 2003 test data.mdb. What's the
> easiest way to get it in a columnar format in a Word document?

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mj - 13 Dec 2005 21:42 GMT

Is there any way to just view the data file? It opens in Excel but I can
just open the data file in Word 2003.

> Use a Directory type mailmerge main document in which you have the
> mergefields in the cells of a one row table. When you execute that merge to
[quoted text clipped - 3 lines]
> >I have a data file used for merging in Word 2003 test data.mdb. What's the
> > easiest way to get it in a columnar format in a Word document?

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Doug Robbins - Word MVP - 14 Dec 2005 05:01 GMT

From the View menu, select Toolbars and then check the Mail Merge toolbar.
The third button from the left hand end of that toolbar will let you view
the datasource.

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> Is there any way to just view the data file? It opens in Excel but I can
> just open the data file in Word 2003.
[quoted text clipped - 8 lines]
>> >the
>> > easiest way to get it in a columnar format in a Word document?

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mj - 14 Dec 2005 18:29 GMT

Thanks for the reply...I should of clarified...I need to print this list, as
well. I wanted to do this in Word but since the data merge file is an
Access file...I can't find a way for Word to let me view it and print it from
Word without setting of a main document, etc. or I found a Merge Helper
button and the data is eventually put into a table.

> From the View menu, select Toolbars and then check the Mail Merge toolbar.
> The third button from the left hand end of that toolbar will let you view
[quoted text clipped - 12 lines]
> >> >the
> >> > easiest way to get it in a columnar format in a Word document?

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