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MS Office Forum / Word / Mailmerge and Fax / January 2006Mailmerge and the Status Bar
I've recently upgraded from 2000 to 2003 and found mailmerge to be quite a change! I've pretty much mastered the changes but cannot understand that once I have merged a document and selected "Edit individuals letter", the Letters' Status Bar indicates that there are double the amount of pages than there should be. i.e. the main document is one page only and the data file contains 43 records with the Status bar showing: Page 1 Section 1 1/85 It doesn't make sense and would love an answer to my problem. It sounds like your merge source letter document has an empty second page. What happens when you merge to a new document and page through that document? http://www.gmayor.com/mail_merge_labels_with_word_xp.htm and http://www.gmayor.com/formatting_word_fields.htm cover most of the issues that you need to know about when changing from Word 2000 - 2003.  Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > I've recently upgraded from 2000 to 2003 and found mailmerge to be > quite a change! I've pretty much mastered the changes but cannot [quoted text clipped - 7 lines] > > It doesn't make sense and would love an answer to my problem. Graham, thanks for your response. Unfortunately the source document doesn't have a second page, and when I merge to a new document, the status bar displays 1/85 but when paging down say to the second page, the status bar says 3/85 when in fact the second page is definitely displayed. The same problem will occur as I scroll down through the document. It is most odd! Regards Heather > It sounds like your merge source letter document has an empty second page. > What happens when you merge to a new document and page through that [quoted text clipped - 14 lines] > > > > It doesn't make sense and would love an answer to my problem. Hi =?Utf-8?B?RExT?=, > Unfortunately the source document doesn't have a second page, and when I > merge to a new document, the status bar displays 1/85 but when paging down > say to the second page, the status bar says 3/85 when in fact the second page > is definitely displayed. The same problem will occur as I scroll down > through the document. It is most odd! Go into the merge result and File/Page Setup/Layout. Is the option for even/odd pages activated? If yes, you can delete this result file. Go back to the main merge document and deactivate this option. Now when you execute the merge those missing (even) pages should go away. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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