 |
 | Home | Contact Us | FAQ | Search & Site Map | Link to Us |
 | Sign In | Join | Other 45 Sites in Network |
| HomeDiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWordDirectoryUser Groups Related Topics Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ... |
MS Office Forum / Word / Mailmerge and Fax / February 2006protecting a merge document
I have a couple of generic letters that I send out. Recently other coworkers have also been sending out the letters but they tend to mess up the document by adding in extra spaces or hitting "enter" which adds extra lines. Is there a way to lock (like in Excel) the text of the letter but still alow access to the merge contents so my fellow coworkers can use the document and I do not have to worry that they will ruin the letter? Thanks Hi =?Utf-8?B?UGFya2F0ZWVy?=, > I have a couple of generic letters that I send out. Recently other coworkers > have also been sending out the letters but they tend to mess up the document > by adding in extra spaces or hitting "enter" which adds extra lines. Is there > a way to lock (like in Excel) the text of the letter but still alow access to > the merge contents so my fellow coworkers can use the document and I do not > have to worry that they will ruin the letter? Not really, no. Any document protection of that nature is not compatible with mail merge. I suggest saving the document as a template. Place it in the "Workgroup templates" location on your network. Then everyone can use File/New to access it. This will create a COPY of the template, as a normal Word document; the template will always remain in its original state. (The Workgroup Templates location can be found/set in Tools/Options/File locations) Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) Ugh, thanks for your help. > Hi =?Utf-8?B?UGFya2F0ZWVy?=, > [quoted text clipped - 23 lines] > This reply is posted in the Newsgroup; please post any follow question or reply > in the newsgroup and not by e-mail :-) This is one, of many, reason to base new documents on templates rather than on old documents. When a new document is created based on a template, changes typed into the new document do not change the template. For more on the different kinds of templates, tabs on the file new dialog, and locations of templates folders see http://addbalance.com/usersguide/templates.htm.  SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. >I have a couple of generic letters that I send out. Recently other >coworkers [quoted text clipped - 7 lines] > not > have to worry that they will ruin the letter? Thanks Sorry to but in, but if I use a template, can I still use the mail merge with it? We have a database of almost 200 records that we still use frequently. We insert the record, and print the document. Will that work with a template the same way? > This is one, of many, reason to base new documents on templates rather than > on old documents. When a new document is created based on a template, [quoted text clipped - 14 lines] > > not > > have to worry that they will ruin the letter? Thanks Mailmerge works fine with templates. Again, to use a template, create a new document based on the template. The easiest way to do this is to use File > New. I routinely merge a single document to a single record. You can have the merge template linked to the database. If you do that, the document created from the template will also be linked. I have actually unlinked my templates, saving them as normal rather than merge templates. I have a macro that first changes them back to merge templates, links the database, and brings up a search dialog so that I can go right to my record. I display my merge files with data in them. Thus, when the search is completed and the record found, the document shown on screen is my completed merge. I have another macro that locks the merge fields and changes the document back to a regular document. That way when I reopen it, it will have the same data. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > Sorry to but in, but if I use a template, can I still use the mail merge > with [quoted text clipped - 25 lines] >> > not >> > have to worry that they will ruin the letter? Thanks |
Reply to this Message |
 Sign In
 Join
 My Latest Posts My Monitored Threads My Blog My Photo Gallery My Profile My Homepage Start New Thread Enable EMail Alerts Rate this Thread
|
©2008 Advenet LLC Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.