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John - 17 Jan 2006 03:21 GMT

I use mail merge to attach the name and address to individual letters from a
large data file of 2000 names. I use the find command and it will insert the
name and address etc for the letter. This was all fine for snail mail or hard
copy. When this document is sent by e-mail the recipient either cannot open
the letter or the data in the fields are lost. Can this letter be saved as a
document without the datafields and sent as a normal text document??
Thanks if anyone can help

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john

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Anne Troy - 17 Jan 2006 03:38 GMT

Sounds like you're not finishing the merge, John. Everyone works in preview
mode these days and never hits the actual "merge to new document" button. :)
See the "check/uncheck recipients" box, and the "merge to email" topic:
http://www.officearticles.com/word/mail_merge_letters_in_microsoft_word.htm
************
Hope it helps!
Anne Troy
www.OfficeArticles.com

>I use mail merge to attach the name and address to individual letters from
>a
[quoted text clipped - 8 lines]
> document without the datafields and sent as a normal text document??
> Thanks if anyone can help

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Doug Robbins - Word MVP - 17 Jan 2006 04:53 GMT

To do what you want to do (more or less the way you are doing it) after
locating the desired record, you need to:

1. Select everything in the document (You can use Ctrl+a for that)
2. Unlink the fields in the document using Ctrl+Shift+F9
3. Send the email by using File>Send
4. Close the document WITHOUT SAVING IT

The WITHOUT SAVING IT is important because it will no longer be a mail merge
main document.

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

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