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MS Office Forum / Word / Mailmerge and Fax / January 2006Images shrink in HTML mail merge to email
I have created a newsletter in Word 2003 consisting of a table with text and several images in separate table cells. When merged to email in HTML format (Outlook 2003 / Excel 2003 database) and viewed in Outlook, the table increases in width by about 10% and the images all shrink by about 25%. This affects the appearance of the newsletter and the line breaks of text. I have tried locking the table and column widths (Table, Table Properties) to no avail. I can fix the graphics with a kludge by making them 25% too big in Word so that they shrink back to the appropriate size in the email but this is not very elegant - and doesn't fix the table width problem. Any suggestions would be appreciated. Well, I cannot imagine about the images except that perhaps you're viewing your Word doc at 75% or something? Anyway, the tables... set them to a % width of the page instead of inches or cm. It works far better. If you like lots of space on left and right, try 60% width on your table, and be sure to center your table on the page. This makes a pretty sharp looking newsletter. ************ Hope it helps! Anne Troy www.OfficeArticles.com >I have created a newsletter in Word 2003 consisting of a table with text >and [quoted text clipped - 10 lines] > this is not very elegant - and doesn't fix the table width problem. > Any suggestions would be appreciated. Thanks for your suggestions, Anne: > Well, I cannot imagine about the images except that perhaps you're viewing > your Word doc at 75% or something? No - 100%! > Anyway, the tables... set them to a % > width of the page instead of inches or cm. It works far better. If you like > lots of space on left and right, try 60% width on your table, and be sure to > center your table on the page. This makes a pretty sharp looking newsletter. Nice idea. Tried it but the table still expands by 10% in the email. Also tried linking the images, rather than embedding, and cropping / scaling them outside Word, rather than in Word, but the images still shrink! > Anne Troy > www.OfficeArticles.com [quoted text clipped - 13 lines] > > this is not very elegant - and doesn't fix the table width problem. > > Any suggestions would be appreciated. Best I can offer is to have a look. Just send to any name at my web below, and I'll receive it. :) ************ Hope it helps! Anne Troy www.OfficeArticles.com > Thanks for your suggestions, Anne: > [quoted text clipped - 37 lines] >> > this is not very elegant - and doesn't fix the table width problem. >> > Any suggestions would be appreciated. As you have no control over how the recipients will view the email when they receive it, you would be a lot better off sending the newsletter as an attachment to an email merge. See the article "Mail Merge to E-mail with Attachments" at http://word.mvps.org/FAQs/MailMerge/MergeWithAttachments.htm If each newsletter is personalised, so that you need a separate file for each recipient, see the "Individual Merge Letters" item on fellow MVP Graham Mayor's website at: http://www.gmayor.com/individual_merge_letters.htm You can use the add-in that I have created and which can be downloaded from that site to create such individual newsletters either as Word documents or as .pdf documents which would be better.  SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP >I have created a newsletter in Word 2003 consisting of a table with text >and [quoted text clipped - 10 lines] > this is not very elegant - and doesn't fix the table width problem. > Any suggestions would be appreciated. Thank you Anne and Doug for your replies. Given my requirements (html format in the body of the email, rather than as an attachment) I have switched to DreamWeaver to create the newsletter and copied it to an Outlook email form via Internet Explorer. Yes, its no longer a mail merge this way and I have to use BCC for the mailing, but the newsletter at least retains a consistent appearance in the browser. There also appears to be an additional benefit in that the file size has reduced from 126Kb to 45Kb. > As you have no control over how the recipients will view the email when they > receive it, you would be a lot better off sending the newsletter as an [quoted text clipped - 28 lines] > > this is not very elegant - and doesn't fix the table width problem. > > Any suggestions would be appreciated. |
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