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MS Office Forum / Word / Mailmerge and Fax / February 2006

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Mail Merge Labels

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Jodashann - 08 Feb 2006 00:16 GMT
Is it possible to merge labels vertically instead of horizontally?  We make
name labels and we'd like to cut the 3 columns (5160 labels) into strips.
Doug Robbins - Word MVP - 08 Feb 2006 04:56 GMT
I am not sure whether you mean that you want to rotate the text on each
label (which you can in later versions of Word by right clicking and
selecting Text direction) or that you want the labels to be arranged down
the columns and then across rather than across and then down for which you
can use the following macro

' Macro to assign numbers to data source so that it can be sorted to cause
labels to print down columns
Dim Message, Title, Default, labelrows, labelcolumns, i As Integer, j As
Integer, k As Integer
Message = "Enter the number of labels in a row"    ' Set prompt.
Title = "Labels per Row"    ' Set title.
Default = "3"    ' Set default.
' Display message, title, and default value.
labelcolumns = InputBox(Message, Title, Default)
Message = "Enter the number of labels in a column"    ' Set prompt.
Title = "Labels per column"    ' Set title.
Default = "5"    ' Set default.
labelrows = InputBox(Message, Title, Default)
ActiveDocument.Tables(1).Columns.Add
BeforeColumn:=ActiveDocument.Tables(1).Columns(1)
ActiveDocument.Tables(1).Rows(1).Range.Cut
k = 1
For i = 1 To ActiveDocument.Tables(1).Rows.Count - labelcolumns
   For j = 1 To labelrows
       ActiveDocument.Tables(1).Cell(i, 1).Range.InsertBefore k + (j - 1) *
labelcolumns
       i = i + 1
   Next j
   k = k + 1
   i = i - 1
   If k Mod labelcolumns = 1 Then k = k - labelcolumns + labelcolumns *
labelrows
Next i
ActiveDocument.Tables(1).Sort FieldNumber:="Column 1"
ActiveDocument.Tables(1).Rows(1).Select
Selection.Paste
ActiveDocument.Tables(1).Columns(1).Delete.

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> Is it possible to merge labels vertically instead of horizontally?  We
> make
> name labels and we'd like to cut the 3 columns (5160 labels) into strips.
 
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