No print option in Step 6 of Directory mail merge

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Kokomojo - 09 Feb 2006 13:15 GMT

I'm using the Mail Merge feature in Word 2003 to create a Directory. In Step
6, it gives me only one option, to merge to a New Document. With letters,
labels and envelopes, it gives me 2 options, a New Document or to print
directly. Why isn't there the print option when creating a directory?

Thanks.

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Graham Mayor - 09 Feb 2006 13:27 GMT

Because directory merges frequently need further editing once merged. You
should get the option, if the extra step irks, from the mailmerge toolbar.

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Graham Mayor - Word MVP

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> I'm using the Mail Merge feature in Word 2003 to create a Directory.
> In Step 6, it gives me only one option, to merge to a New Document.
[quoted text clipped - 3 lines]
>
> Thanks.

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Doug Robbins - Word MVP - 09 Feb 2006 19:15 GMT

Hi Graham,

Even from the toolbar, you cannot execute a directory merge to the printer.

It you try, you will get a message telling you that "You cannot send a
catalog created by merging documents directly to mail, fax, or a printer."

Looks like they did not update the error message when moving from 2000 to
XP/2003 in that it still mentions "catalog"

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> Because directory merges frequently need further editing once merged. You
> should get the option, if the extra step irks, from the mailmerge toolbar.
[quoted text clipped - 6 lines]
>>
>> Thanks.

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Doug Robbins - Word MVP - 09 Feb 2006 19:11 GMT

The only destination from which you can merge a directory type mailmerge is
to a new document.

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> I'm using the Mail Merge feature in Word 2003 to create a Directory. In
> Step
[quoted text clipped - 3 lines]
>
> Thanks.

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