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MS Office Forum / Word / Mailmerge and Fax / February 2006

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Maill Merge and graphics

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Joanne - 09 Feb 2006 16:51 GMT
How can I insert different graphic headers into a mail merge document.
I have 1 document but would like to insert a different  graphic header
depending on the record being merged at that time.  Can this be done?
Peter Jamieson - 09 Feb 2006 17:42 GMT
The usual approach is to use an  { INCLUDEPICTURE } field, as long as each
record in your data source has enough information to construct the full
pathname of an image in (say) .jpg format.

e.g. if your data source has a field called headername, containing the name
of an image file that you happen to know is in a folder called c:\myimages,
you could use

{ INCLUDEPICTURE "c:\\myimages\\{ MERGEFIELD headername }" }

Each pair of {} needs to be the special field codes you can insert using
ctrl-F9.

Notice that the backslashes in the path need to be doubled up - if your data
source contains the full path name of the image, that may cause problems.

You may also need to
a. check Word Tools|Options|Print|Update Field Codes
b. check Word Tools|Options|Print|Update Links
c. output to a new document, select the document contents (e.g. using
control-A), and press F9 to make sure the correct images appear, befoe you
print.

Peter Jamieson

> How can I insert different graphic headers into a mail merge document.
> I have 1 document but would like to insert a different  graphic header
> depending on the record being merged at that time.  Can this be done?

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