Mail Merge in Word 2002

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Marty Winstead - 10 Feb 2006 21:57 GMT

I have set up a mail merge where I need addresses to print 4 times per page
(postcards) only I need it to be a unique address for each merge code area.
I can only get the same address for all 4 merge address fields per page and a
unique address does not occur until the next page. I've tried to put in
section breaks but this doesn't work. I do not have Publisher loaded so is
there any way to get this to work in Word? I had it once before but now that
I've played with this merged document, I can't get it back.

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Peter Jamieson - 10 Feb 2006 22:31 GMT

You need to insert a { NEXT } (<<Next Record>>) field before the 2nd, 3rd
and 4th postcards.

(either pick the Next record field from a dropdown on the MailMerge Toolbar,
or press ctrl-F9 to enter the {} and type NEXT in between them.

There might be a bit more to it than that in this case, but that's the basic
approach.

Peter Jamieson

>I have set up a mail merge where I need addresses to print 4 times per page
> (postcards) only I need it to be a unique address for each merge code
[quoted text clipped - 7 lines]
> that
> I've played with this merged document, I can't get it back.

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Doug Robbins - Word MVP - 10 Feb 2006 22:31 GMT

You need to insert a <<Next Record>> field before the first mergefield in
the 2nd through 4th postcard.

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

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Graham Mayor - 11 Feb 2006 07:45 GMT

In addition to what Peter and Doug have said (which will do the job), note
that postcard templates four to a page are standard label formats provided
with Word. If you use one of these and create a mailing label merge
document, the work is all done for you
http://www.gmayor.com/mail_merge_labels_with_word_xp.htm

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Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
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> I have set up a mail merge where I need addresses to print 4 times
> per page (postcards) only I need it to be a unique address for each
[quoted text clipped - 4 lines]
> to work in Word? I had it once before but now that I've played with
> this merged document, I can't get it back.

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