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MS Office Forum / Word / Mailmerge and Fax / February 2006

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Repeating text label in mailmerge

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Ol - 17 Feb 2006 09:42 GMT
Hi

I've got the following formula :-

Students: (normal text label)
{MERGEFIELD TableStartStudent \* MERGEFORMAT } { MERGEFIELD Student_Number
\* MERGGEFORMAT} {MERGEFIELD Student_Name \* MERGEFORMAT } { MERGEFIELD
TableEndStudent \* MERGEFORMAT}   

However, when the mail merge is run, the result is that it keeps repeating
the 'Student' text label - example below.  

Students:    111  John Smith
Students:    222  Paul Frank
Students:    333  Dave Snow

How can i get it to only show the label once?

i.e.
Students: 111 John Smith
              222 Paul Frank
              333 Dave Snow

Any help greatly appreciated.

Ol
Doug Robbins - Word MVP - 17 Feb 2006 12:48 GMT
I am not sure what the "TableStartStudent" and "TableEndStudent" mergefields
contain/are supposed to do, but I assume that you are using a catalog or
directory type mail merge main document.  That being the case, the only way
to get the Students: to appear once will be if you insert it into the
document that is created as a result of executing the merge.

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> Hi
>
[quoted text clipped - 22 lines]
>
> Ol
Ol - 17 Feb 2006 14:29 GMT
Thanks for this.

Is there any web based resource for mailmerge formulae, in terms of correct
syntax layout, and explainations on what each property does ? just can't seem
to find any help online in terms of resource bases..

olly

> I am not sure what the "TableStartStudent" and "TableEndStudent" mergefields
> contain/are supposed to do, but I assume that you are using a catalog or
[quoted text clipped - 28 lines]
> >
> > Ol
Doug Robbins - Word MVP - 17 Feb 2006 18:36 GMT
I am not sure exactly what you mean by mailmerge formulae and properties,
but take a look at some of the pages on fellow MVP Graham Mayor's website
at:

See "Formatting Word fields with switches" on fellow MVP Graham Mayor's
website at

http://www.gmayor.com/formatting_word_fields.htm

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> Thanks for this.
>
[quoted text clipped - 42 lines]
>> >
>> > Ol
 
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