Mail Merge formatting problems

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KP - 21 Feb 2006 23:38 GMT

I'm using Excel and Word 2002 and have used mail merge quite a bit. Having a
problem today - whenever I merge my document the merged information shows up
in a different font and is bolded and larger than the rest of the text. I've
tried highlighting and changing font and nothing happens.

Any ideas?

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Doug Robbins - Word MVP - 22 Feb 2006 05:50 GMT

Use Alt+F9 to toggle on the field codes and add a \* charformat switch
inside the } and the apply the desired formatting to the M of MERGEFIELD.
Then, toggle off the display of the field codes and execute the merge.

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> I'm using Excel and Word 2002 and have used mail merge quite a bit. Having
> a
[quoted text clipped - 5 lines]
>
> Any ideas?

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KP - 22 Feb 2006 14:13 GMT

Hi Doug,

I must be doing this wrong because I got an error message which says "Error!
Switch argument not specified."

Here is what my field code looks like: { MERGEFIELD "Amount" \* }. If I
understand your directions correctly, I also highlighted the M in Mergefield
and clicked on Format, Font and selected Bookman Old Style, Normal, Size 11.

Sorry for the confusion. This is a new problem for me and I'm not used to
working with the field codes.

Thanks.

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> Use Alt+F9 to toggle on the field codes and add a \* charformat switch
> inside the } and the apply the desired formatting to the M of MERGEFIELD.
[quoted text clipped - 9 lines]
> >
> > Any ideas?

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Graham Mayor - 22 Feb 2006 15:30 GMT

It should read { MERGEFIELD "Amount" \* Charformat}

and not { MERGEFIELD "Amount" \* }

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<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

> Hi Doug,
>
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>>> --
>>> KP

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KP - 22 Feb 2006 16:34 GMT

That did the trick. Thanks Graham!

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> It should read { MERGEFIELD "Amount" \* Charformat}
>
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> >>> --
> >>> KP

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