Section or Pages to APPEAR OR DISAPPEAR based on criteria?

Thread view:

Enable EMail Alerts

Start New Thread

Thread rating:

Brw - 28 Oct 2003 02:49 GMT

Is there a way to make sections or even whole pages of a
Word Document to appear or disappear based on criteria of
a field from a Mail Merge?

And if so, will Word automaticly move the paragraphs or
pages that follow up so that there isn't this big 'gap'???

Any suggestions or links to help/instructions on this?

Brw

Reply to this Message

Cindy M -WordMVP- - 28 Oct 2003 14:29 GMT

Hi Brw,

Yes, this can be done by putting the "conditional text" into
an IF field. And yes, the following text will close up.

Here's roughly how to go about realizing this:
- type the text into the document
- place it in "quotes", and include the last paragraph mark
or the section break, or page break, or whatever.
- select all of this (including the "quotes")
- press Ctrl+F9 to place it all in { field brackets }
- Set up the remainder of the IF field:
{ IF { Mergefield xyz } = "criterion" "All your text
follows here, and is already present" }
- Alt+F9 to toggle back to the field result

Note: depending on which version of Word you use, Word may
toggle the field codes off when you insert the Mergefield.
Alt+F9 to turn them back on!

> Is there a way to make sections or even whole pages of a
> Word Document to appear or disappear based on criteria of
> a field from a Mail Merge?
>
> And if so, will Word automaticly move the paragraphs or
> pages that follow up so that there isn't this big 'gap'???

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep
30 2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any
follow question or reply in the newsgroup and not by e-mail

:-)

Reply to this Message