Limit data merging into Word Doc

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shu - 28 Mar 2006 23:10 GMT

I have a word document -- Sales Rep Listing in which I'm trying to merge
data from an Excel spreadsheet.

The word document contains an imbedded table that has six columns: Company
Name, Territory, Product, Contract#, Contact Name, Contact Info.

I would like the Company Name to print only once with all the contact
name(s) and contact Info listed below. Since there's not a "grouping" option
in Word how would I set this up?

Appreciate any help you can provide.

Thanks!

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Doug Robbins - Word MVP - 29 Mar 2006 05:01 GMT

Sounds like you are probably trying to perform a "multiple items per
condition (=key field)" mailmerge which Word does not really have the
ability to do:

See the "Group Multiple items for a single condition" item on fellow MVP
Cindy Meister's website at

http://homepage.swissonline.ch/cindymeister/mergfaq1.htm#DBPic

Or take a look at the following Knowledge Base Article

http://support.microsoft.com/default.aspx?scid=kb;en-us;211303

and

http://www.knowhow.com/Guides/CompoundMerges/CompoundMerge.htm

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

>I have a word document -- Sales Rep Listing in which I'm trying to merge
> data from an Excel spreadsheet.
[quoted text clipped - 11 lines]
>
> Thanks!

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