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MS Office Forum / Word / Mailmerge and Fax / March 2006

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print sorted labels vertically  in Word 2000

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vcloos - 30 Mar 2006 04:58 GMT
After completing mail merge in Word 2000 - need to print the labels,
alphabetically sorted , so the labels are sorted vertically instead of
horizontally?????
Doug Robbins - Word MVP - 30 Mar 2006 20:37 GMT
Here's a macro that can be used to sort the datasource to achieve that:

' Macro to assign numbers to data source so that it can be sorted to cause
labels to print down columns
Dim Message, Title, Default, labelrows, labelcolumns, i As Integer, j As
Integer, k As Integer
Message = "Enter the number of labels in a row"    ' Set prompt.
Title = "Labels per Row"    ' Set title.
Default = "3"    ' Set default.
' Display message, title, and default value.
labelcolumns = InputBox(Message, Title, Default)
Message = "Enter the number of labels in a column"    ' Set prompt.
Title = "Labels per column"    ' Set title.
Default = "5"    ' Set default.
labelrows = InputBox(Message, Title, Default)
ActiveDocument.Tables(1).Columns.Add
BeforeColumn:=ActiveDocument.Tables(1).Columns(1)
ActiveDocument.Tables(1).Rows(1).Range.Cut
k = 1
For i = 1 To ActiveDocument.Tables(1).Rows.Count - labelcolumns
   For j = 1 To labelrows
       ActiveDocument.Tables(1).Cell(i, 1).Range.InsertBefore k + (j - 1) *
labelcolumns
       i = i + 1
   Next j
   k = k + 1
   i = i - 1
   If k Mod labelcolumns = 1 Then k = k - labelcolumns + labelcolumns *
labelrows
Next i
ActiveDocument.Tables(1).Sort FieldNumber:="Column 1"
ActiveDocument.Tables(1).Rows(1).Select
Selection.Paste
ActiveDocument.Tables(1).Columns(1).Delete

Alternatively, if you modify the mailmerge main document so that the labels
are in columns (Format>Columns) you can achieve the same thing.

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> After completing mail merge in Word 2000 - need to print the labels,
> alphabetically sorted , so the labels are sorted vertically instead of
> horizontally?????
 
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