mail merge into document with multiple recipients per page

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FlyFish - 05 Apr 2006 23:46 GMT

I have a template designed to send postcards to customers. The page is set up
to print 4 detachable postcards per page and I need to mail merge a contact
list into it but when I attempt to merge the mail merge recipients it puts
the same recipient's information on every postcard. Word won't let me put
<<next record>> in the field. How do I get multiple recipients merged into
the document so each postcard has a different recipient.

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Graham Mayor - 06 Apr 2006 07:22 GMT

Set this as a form letter merge and put a next record field at the start of
each postcard except the first.
Normally such a merge would be setup as a mailing label merge using the
postcard blank as the label option - see
http://www.gmayor.com/mail_merge_labels_with_word_xp.htm but the former
method will work just as well.

I don't understand your comment "Word won't let me put <<next record>> in
the field."
You don't put it 'in the field'. You put it on the postcard. Press CTRL+F9
and between the brackets type NEXT. Press F9 to update. Right click and
toggle the field to display the result.

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> I have a template designed to send postcards to customers. The page
> is set up to print 4 detachable postcards per page and I need to mail
[quoted text clipped - 3 lines]
> I get multiple recipients merged into the document so each postcard
> has a different recipient.

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